Administrative Coordinator

Mariner Finance • Plano, TX

11d • Onsite

About The Position

The Administrative Coordinator serves as the primary office coordinator and dedicated resource for a large corporate site. The role coordinates service activities that affect daily operations, process flows, the maintenance and condition of physical office spaces, and the team member experience. The coordinator supports management, employees, visitors, and site operations through administrative services, facility coordination, access management, and safety and security procedures.

Requirements

• High school diploma or equivalent.
• At least two years of relevant experience in a corporate office environment.
• At least one year of experience in office management, facility coordination, or project management; college coursework may substitute for years of experience.
• Demonstrated excellence in customer service and ability to handle sensitive data with confidentiality and urgency.
• Excellent interpersonal, verbal, and written communication skills.
• Strong problem-solving, organizational, and project administration skills.
• Ability to operate copiers, fax machines, and other office equipment.
• Ability to accurately read, identify, and sort addressed items.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work in a fast-paced environment, multitask, change direction, prioritize effectively, and meet deadlines while working with local and remote staff.

Responsibilities

• Serve as a dedicated resource for management and teams at the assigned location through email, telephone, and in-person interactions.
• Handle general office duties, including managing supplies, printers, and desktop support.
• Provide administrative support, including meeting scheduling, catering, and travel coordination.
• Manage large group on-site meetings as needed.
• Coordinate cleaning, repairs, construction work, and other activities to maintain office spaces and support the employee experience.
• Liaise between employees and outside contractors to resolve specialized problems.
• Serve as the first point of contact on group distribution lists and resolve questions, concerns, or issues by providing information, directing people to appropriate resources, or troubleshooting.
• Welcome and support new-hire onboarding and employee engagement activities as needed.
• Greet visitors and employees, handle their questions and requests, and contact the appropriate employee when visitors arrive.
• Accept packages and mail from the Postal Carrier, review and process delivered mail, and send mail as required.
• Operate and maintain site badge provisioning, ensuring employees, contractors, and temporary workers have appropriate building access and that the system functions properly.
• Report safety or security problems promptly to the Supervisor and follow up on required action items.
• Report suspicious activities and persons, write detailed narrative reports when necessary, enforce rules and policies, and respond to emergencies requiring security assistance.
• Enforce safety regulations and promptly address safety hazards.
• Document incidents and events and provide mediation or de-escalation when required.
• Perform additional functions as needed based on market demand and staffing to provide consistent quality customer service.

Benefits

• Full-time employees receive a generous benefits package in addition to monetary compensation; further details are available on the company benefits website.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED