Administrative Coordinator - College of Engineering - Electrical and Computer Engineering

Carnegie Mellon University•Pittsburgh, PA

6d•Onsite

About The Position

Carnegie Mellon University's Department of Electrical and Computer Engineering (ECE), a top-ranked department within the College of Engineering, is seeking an Administrative Coordinator. This role supports the ECE business manager and collaborates with the ECE operations manager and other administrative staff to ensure smooth operation of programs and projects. The Administrative Coordinator provides essential coordinating, administrative, and secretarial/clerical assistance, potentially serving as the sole support for specific program or project areas. This position requires a thorough understanding of the practices, policies, and procedures relevant to the ECE department's operations, including its global initiatives.

Requirements

High School Diploma/GED
3-5 years’ experience with: Administrative support
Problem solving and reasoning skills
Interpersonal skills
Organization and planning skills
Higher education experience
Confidentiality
Event planning
Computer literacy
Calendar management
Travel planning
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Successful background check

Nice To Haves

Associate degree preferred
Knowledge of F, J and H1-B immigration regulations

Responsibilities

Participate in the department’s shared services administrative mailbox support, completing assigned requests on a rotating schedule.
Assist with the coordination of the ECE visa process for international graduate students, undergraduate student interns, visiting faculty, visiting research scholars, and postdoctoral research associates.
Process documents annually for over 200 students and scholars applying for F, J, and H-1B visas.
Advise on immigration matters related to university policies and procedures in coordination with senior department staff and the Office of International Education.
Serve as an advisor to department faculty and staff on matters related to hosting international students and scholars as paid or unpaid visiting researchers.
Assist with the production of visa documents.
May assist with logistics for the department’s Visitor and Graduate Seminars, including planning, scheduling, guest speaker coordination, event logistics, communication, and promotion.
Make reservations for conference and meeting rooms, assist with room requirements, setup, and clean up.
May assist with administrative duties for the department’s Qual exams.
Perform related duties as assigned.