Administrative Coordinator, College of Medicine

University of Saskatchewan•Saskatoon, SK

21h•CA$53,091 - CA$82,954•Onsite

About The Position

The Administrative Coordinator plays a pivotal role in supporting the Academic Director and Program Manager of the Master of Physician Assistant Studies (MPAS) program. The Administrative Coordinator’s responsibilities encompass high-level administrative, organizational, communication, planning, and problem-solving tasks, ensuring smooth operations and success of the MPAS program. The successful candidate requires high-level functioning in balancing complex, strategic, operational, confidential, and competing priorities, enabling the Academic Director to be responsive and effective in fulfilling their role. You will act as the first point of contact for the Academic Director, which includes receiving, triaging and scheduling multiple requests in a confidential and professional manner and responding to or directing a wide range of internal and external key stakeholders. Additionally, you will be a key member of the internal strategic operation of the MPAS Team, which includes leading and fostering a culture of belonging and engagement for learners, faculty, and staff within the MPAS community.

Requirements

A bachelor's degree in Business Administration, Communications, Education, Higher Education Administration, or a related field is required.
An equivalent combination of education and directly related administrative, program coordination, and stakeholder engagement experience may be considered.
A minimum of three years relevant experience in administration support is required.
Proficiency in computer skills, and demonstrated expertise with Microsoft Office software (Word, Excel, PowerPoint and Outlook), is essential.
Demonstrated professional maturity, judgment and decisiveness.
Ability to be self-directed and take initiative.
Ability to research and make informed decisions around the College’s use of central support systems.
Relationship building attributes.
Ability to work independently as well as collaboratively.
Effective interpersonal and communication skills (both written and verbal).
Demonstrated strong organizational and time management skills.
Proven ability to work in a high volume setting and manage multiple projects with competing demands and deadlines.
Ability to maintain meticulous attention to detail and ensure accuracy.
Proven ability to handle interactions with tact, diplomacy and intercultural sensitivity and maintain confidentiality.
Ability to recognize and implement changes in policies/procedures which result in the improved delivery of administration.
Demonstrated ability to interact effectively with learners, university and external stakeholders (government, health authority personnel and the general public).

Nice To Haves

Knowledge of University of Saskatchewan programs would be considered a strong asset.
Working knowledge of SharePoint, experience with program management, and/or graduate program administration are also considered strong assets.
Experience with RMS Recruit, Banner Document Management, DegreeWorks, and/or Crystal Reports are considered strong assets.

Responsibilities

Provide comprehensive administrative support to the Academic Director including calendar and email management, meeting coordination, and distribution of agenda and minutes.
Analyze, create, and prepare various documents, reports, presentations, and packages for the Academic Director and Program Manager in a timely and accurate manner.
Support committee functions and facilitate communication among stakeholders, ensuring effective coordination and follow-up.
Collaborate with the College of Graduate and Postdoctoral Studies (CGPS) and other service units on campus to ensure coordination of supports to provide a positive learner experience.
Provide support as needed to the Program Manager in registration, extensions, program of studies, and coordination of graduation and convocation processes.
Act as a representative of the MPAS program, fostering a positive and professional image.
Facilitate effective communication and collaboration among key stakeholders, both internal and external, including faculty, staff, university administration, external agencies, and senior administrators.
Assist the program leadership in timely delivery and effective communications regarding changes to procedures, updates to systems, and other factors impacting the MPAS community.
Manage social media accounts and website content for the MPAS program, ensuring consistent and engaging communication with stakeholders.
Cultivate and maintain relationships with program alumni, facilitating engagement opportunities and networking initiatives to support the program’s objectives.
Coordinate large-scale special events, ensuring smooth execution and alignment with program objectives and timelines.
Participate in strategic planning sessions, workshops, meetings, and retreats, contributing to the development and implementation of program goals and initiatives.
Provide administrative support as needed to the Program Manager in managing special projects, including accreditation processes, program evaluations, and other initiatives aimed at program improvement.
Perform other duties as assigned to support the overall objectives of the MPAS program.