Events Coordinator | College of Medicine

Washington State University • Spokane, WA

7d • $3,485 - $4,980 • Onsite

About The Position

As the Events Coordinator, you will be responsible for planning, arranging, and coordinating facility and logistical support for all on- and off-site events sponsored by and in collaboration with offices within the Elson S. Floyd College of Medicine based in Spokane, WA. Under the direction of the Conference Manager, you will provide logistical support to the supervisor and department leads. Duties include establishing event plans and themes, supporting event logistics, reporting budgets, contacting speakers, lodging, catering, security, publicity, materials, and equipment; and processing billing. In this position you will coordinate repeat programs/events and develop new programs/events. As the Events Coordinator, you will support all events in the college, such as student-related events, community events, faculty and staff events, and philanthropic events.

Requirements

• High school graduation or equivalent and three (3) years of work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.
• Three (3) years of event management or coordination experience including logistics planning, budget development, or working with clients and the public.
• Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.
• Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.
• Position requires occasional evening and/or weekend work to support event needs.
• Must have, or be able to obtain by time of hire, a valid driver’s license and meet requirements in accordance with SPPM 7.10 and departmental driving standards.
• High school graduation or equivalent and four years of progressively responsible work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.
• Four (4) years of event management or coordination experience including logistics planning, budget development, or working with clients and the public.

Nice To Haves

• Membership in a meeting planner association.
• Experience composing publicity copy, such as newsletters, eblasts, announcements, website copy or social media copy.

Responsibilities

• Event Planning & Coordination
• Contract and Agreement Compliance
• Event Fiscal Support
• Event Publicity & Marketing
• Other

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED