Administrative Coordinator

IU Health • Fort Wayne, IN

11d • Onsite

About The Position

Indiana University Health is hiring an Administrative Coordinator for its Physician Administration team in the Fort Wayne market. This new role provides senior-level administrative and operational support to the Vice President, Chief Practice Officer, and the broader leadership team. The coordinator serves as a right-hand partner to the VP, participates in leadership meetings, helps keep priorities visible, and supports strategic initiatives during the market’s active growth phase, including work associated with a new hospital opening in May.

The role requires sound judgment, autonomy, and the ability to bring structure and clarity to complex or ambiguous work. The coordinator works with hospital leaders, physicians, and advanced practice providers, and may train and guide junior administrative staff. The position is full-time, Monday through Friday, and onsite in Fort Wayne, Indiana.

Requirements

• Bachelor’s degree or equivalent years of experience.
• 3–5 years of relevant experience.
• Intermediate experience receiving, analyzing, and interpreting complex data and information.
• Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.

Nice To Haves

• Experience with a matrix organization and complex work environment.

Responsibilities

• Manage the VP’s calendar, meeting logistics, and travel arrangements with autonomy and sound judgment.
• Attend and actively participate in leadership meetings, including starting or leading discussions when the VP has a conflict.
• Flag inconsistencies and help the team stay aligned with decisions and commitments from prior discussions.
• Coordinate department-wide strategic initiatives, including project tracking, work-plan development, and progress reporting.
• Research existing policies, identify gaps or compliance concerns, and prepare materials for meeting agendas.
• Prepare presentations, reports, correspondence, and communication templates for internal and external stakeholders.
• Process invoices and expense reports and handle inquiries across supported teams.
• Maintain accurate office records, files, resource data, and reports, and support basic budget oversight.
• Support projects tied to the new hospital launch, including recruitment and staffing coordination.
• Train and guide junior administrative staff and oversee their day-to-day work as needed.
• Anticipate the needs of the VP and team, identify potential issues, and bring clarity to ambiguous situations.

Benefits

• Access to opportunities for learning and development, including advanced clinical training, leadership development, promotion opportunities, and cross-training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level