Administrative Coordinator

Southland Credit Union•Rossmoor, CA

4d•$30 - $38

About The Position

The Administrative Coordinator at Southland Credit Union provides high-level administrative and operational support to the SVP of People & Culture and helps coordinate projects, communications, and initiatives across the department. The role includes executive-level administrative support, presentation development, communications, and project coordination. It requires sound judgment, independence, discretion, and the ability to organize complex details and keep priorities moving. The coordinator manages schedules and meetings, prepares agendas and leadership materials, drafts correspondence and reports, and maintains departmental records. The role also develops executive-ready presentations and other materials, prepares employee communications, and maintains SharePoint pages and intranet content. In addition, the coordinator tracks project timelines and deliverables; coordinates logistics, communications, and materials for employee engagement, training, recognition, and organizational events; supports HR policies and resources; conducts research and prepares reports; and assists with invoices, expense reports, purchasing, and budget tracking.

Requirements

3–5 years of administrative support experience.
Experience developing professional presentations, coordinating projects, preparing communications, and managing multiple administrative priorities.
Experience providing administrative support to senior leadership, including the preparation, professionalism, and discretion required.
Strong presentation design, document formatting, and written communication skills.
Professional and confident communication, including preparation of correspondence and materials for leadership audiences.
Sound judgment and confidentiality when handling sensitive employee and organizational information.
Strong organization and attention to detail; ability to manage projects, deadlines, and assignments independently and coordinate follow-up.
Ability to build productive working relationships and collaborate across departments and organizational levels.
Advanced proficiency in Microsoft PowerPoint, Word, Excel, Outlook, Teams, and SharePoint.
Proactive, resourceful, adaptable approach and interest in improving administrative processes.
Associate degree in Business Administration, Human Resources, Communications, or a related field, or an equivalent combination of education and relevant professional experience.

Nice To Haves

Administrative support experience supporting senior leadership or executives.
Previous experience in Human Resources, financial services, or a professional corporate environment.
Associate degree in Business Administration, Human Resources, Communications, or a related field preferred.

Responsibilities

Manage the SVP of People & Culture’s schedule, coordinate meetings, prepare agendas, and organize leadership materials.
Track discussion outcomes, follow-up items, outstanding assignments, and competing priorities.
Draft and format correspondence, reports, and other professional documents; maintain organized departmental records and resources.
Develop polished presentations, reports, and supporting materials for leadership discussions, departmental meetings, employee training, and organizational initiatives.
Prepare employee announcements, newsletters, departmental updates, and informational resources; create presentation templates and maintain SharePoint pages and intranet content.
Maintain project timelines, trackers, and status updates, and follow up on outstanding deliverables.
Coordinate logistics, communications, and materials for employee engagement programs, training sessions, recognition activities, and organizational events.
Help prepare and maintain HR policies, procedures, forms, and resources.
Compile information, conduct research, and prepare reports to support departmental planning and decision-making.
Assist with invoice processing, expense reports, purchasing, and budget tracking.
Handle sensitive employee and organizational information with discretion and sound judgment; anticipate administrative needs and manage scheduling conflicts.