Administrative Coordinator

Avison Young Canada • Vancouver, BC

13d • CA$50,000 - CA$60,000 • Onsite

About The Position

This role is located in our Vancouver office and reports to the Operations Manager. It includes daily real estate administrative support in a fast-paced environment. As an Administrative Coordinator, you will work closely with the brokerage, operations, marketing, and research teams in their day-to-day activities, to ensure a smooth and efficient work environment. The base salary is aligned with market data and is estimated to be $50,000-$60,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity.

Requirements

• Minimum of 1-2 years’ experience in administration and a diploma/degree relevant to real estate, business or marketing
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook
• Excellent and effective verbal and written communication skills
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
• Ability to maintain discretion regarding personnel and industry-related matters
• Well organized and demonstrate initiative

Nice To Haves

• Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat) experience an asset

Responsibilities

• Support and assist operations, client services, marketing, and research teams with responsibilities and requests
• Provide front desk / reception responsibilities
• Attend to the phones in a professional and efficient manner
• Greet clients and guests in a courteous manner, offer and prepare coffee/water to clients upon arrival, prepare board rooms for meetings, etc.
• Complete stationary orders, accept deliveries and place into inventory in a tidy fashion
• Assist in the day-to-day upkeep of the office, maintain cleanliness of all client reception areas, employee kitchen, etc.
• Assist in daily correspondence requests such as online updates, letters, labels, arrange couriers, etc.
• Be prompt and consistent with attendance as required by the job
• Work closely with peers / teams on various initiatives and special projects
• Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing and distributing marketing materials
• Learn and develop knowledge for the company’s business and audience
• Assist with other administrative needs and special projects as needed

Benefits

• Bonus compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree