Administrative Coordinator

Manitoba Métis Federation•Winnipeg, MB

10d•Onsite

About The Position

The Manitoba Métis Federation (MMF) is seeking to fill one full-time Administrative Coordinator position within our Chief Operating Office located at 150 Henry Avenue in Winnipeg, MB. The MMF is the democratically elected National Government of the Red River Métis, also known as the Manitoba Métis. The Red River Métis are a distinct Indigenous Nation and People, and Canada's Negotiating Partners in Confederation and the Founders of the Province of Manitoba.

Requirements

Post-secondary education in Business Administration, Administrative Assistant or related field
Minimum 3 years’ of experience in an Administrative role
Experience in a computerized office environment with a proven ability with Microsoft Office
Demonstrated ability to work independently, anticipate needs, and maintain composure in high-pressure situations
Proven ability to manage multiple competing priorities with frequent changes and tight deadlines in a fast-paced environment
Exceptional communication and interpersonal skills
Strong analytical, problem solving, time management and organizational skills
Ability to work evenings and weekends to meet evolving priorities
Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle

Nice To Haves

Experience in government is considered an asset
Experience working for a not-for-profit organization, boards and committees is considered an asset
Knowledge of Red River Métis culture, MMF programs and services is a definite asset

Responsibilities

Serve as a primary point of contact for internal and external stakeholders
Provide administrative support and ensure smooth day-to-day departmental operations
Prepare, review, and edit correspondence, briefing notes, reports, and presentations
Manage complex calendars, meetings, briefings, events, and appointments
Coordinate meeting preparation, including agendas, materials, minutes, and follow-up actions
Anticipate scheduling and logistical needs and proactively resolve challenges
Coordinate travel arrangements, itineraries, and related logistics
Organize, scan, photocopy, distribute, and file departmental documents and records
Maintain accurate electronic and hard-copy filing, tracking, and record-keeping systems
Order office supplies, process purchase orders, and allocate expenses according to budget