Administrative Coordinator
About The Position
The New Hanover County Attorney's office is seeking a detail-oriented, administrative professional with advanced computer proficiency to serve as an Administrative Coordinator supporting both the Legal and Risk Management divisions. Reporting to the County Attorney, this position provides support by performing administrative tasks to include screening phone calls, mail, and email and initiating appropriate responses; preparing, typing, editing, and proofreading correspondence; notifying the county attorney of significant matters, messages, documentation, or other information; and conducting special projects as directed. Additional responsibilities for this role include: Coordinating and maintaining calendars to include scheduling appointments, meetings, conferences, hearings, or other activities; updating calendars on a regular basis and notifying parties involved about changes; and distributing event calendars as required; Providing contract support and sending and receiving contractor prequalification applications; Processing purchase orders and invoices; Assisting with budget preparation, entering budget information into MUNIS, and managing budget throughout the fiscal year; Arranging travel and conference registrations and reservations to include preparation of itineraries, expense reports, and other related documents; Serving as the department's HR InterFace, an extension of the county's Human Resources department, and performing functions within the areas of recruitment, onboarding/offboarding, performance review processes, leave administration, payroll processing, personnel record management, and more; Ordering office supplies; Performing other duties of a similar nature or level; Performing work during emergency/disaster situations. New Hanover County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship and accountability guide the way we conduct ourselves and deliver services to our customers. New Hanover County celebrates diversity in our employees’ backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all. Our talented team has a passion for providing care and services that effect change on the everyday lives of the citizens they encounter. The differences that unite us are a reflection of the community we serve. If this sounds like an organization that models the values you uphold, we invite you to join our team at New Hanover County. Living in New Hanover County, NC: New Hanover County offers an exceptional quality of life with its picturesque coastal location. Enjoy the stunning beaches, water activities, and a variety of recreational opportunities right at your doorstep. Immerse yourself in the vibrant local culture, indulge in diverse dining experiences, and explore historical landmarks. The county is known for its strong sense of community, excellent schools, and a thriving arts scene. With a focus on good governance and a commitment to customer service, New Hanover County provides an ideal environment for both personal and professional growth.
Requirements
- Any combination of education and experience equivalent to five (5) years of related administrative experience and sufficient to demonstrate the knowledge, skills, and abilities required to perform the essential duties of the position.
- Must be proficient in Microsoft Word, Excel, and Outlook, and have the ability to quickly learn new software systems.
Nice To Haves
- Experience working in a legal office or similar professional environment.
- NC Notary public
- Experience processing invoices and payments.
- Knowledge of Tyler Technology's MUNIS.
Responsibilities
- Screening phone calls, mail, and email and initiating appropriate responses
- Preparing, typing, editing, and proofreading correspondence
- Notifying the county attorney of significant matters, messages, documentation, or other information
- Conducting special projects as directed
- Coordinating and maintaining calendars to include scheduling appointments, meetings, conferences, hearings, or other activities
- Updating calendars on a regular basis and notifying parties involved about changes
- Distributing event calendars as required
- Providing contract support and sending and receiving contractor prequalification applications
- Processing purchase orders and invoices
- Assisting with budget preparation, entering budget information into MUNIS, and managing budget throughout the fiscal year
- Arranging travel and conference registrations and reservations to include preparation of itineraries, expense reports, and other related documents
- Serving as the department's HR InterFace, an extension of the county's Human Resources department, and performing functions within the areas of recruitment, onboarding/offboarding, performance review processes, leave administration, payroll processing, personnel record management, and more
- Ordering office supplies
- Performing other duties of a similar nature or level
- Performing work during emergency/disaster situations
Benefits
- Employer paid 401k contributions
- Retirement plan through the NC Retirement system
- Flex time and telework availability, depending on your position
- Paid sick and personal leave + 13 paid holidays per year
- Paid parental leave
- Paid community services leave to give back to our community
- Education leave to obtain a degree within your line of work
- Medical, dental, and vision insurance + many other insurance options
- Onsite, employer-paid health and wellness center
- Professional development training & leadership initiatives
- Opportunities to make a difference in your community
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
