Administrative Coordinator
About The Position
When you work at Moldaw Residences, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! Moldaw Residences is recruiting for a detail-oriented and customer service-focused Business Office Assistant to join our team! In this role you will provide administrative support to the Business Office, Sales & Marketing, and Executive teams while helping ensure smooth daily operations throughout the community.
Requirements
- Associate's degree or higher required; Bachelor's degree preferred.
- Minimum two (2) years of administrative support experience.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
Nice To Haves
- Experience in senior living preferred.
- Experience with payroll, billing, accounts payable, or CRM systems preferred.
Responsibilities
- Maintain resident, prospect, and sales records in various business systems and databases.
- Prepare admission, residency, and other prospective resident documents.
- Assist with resident billing, accounts payable, payroll review, and financial recordkeeping.
- Prepare reports, update schedules, and maintain organized files and records.
- Assist with marketing activities, social media updates, events, and prospective resident communications.
- Support resident move-ins and maintain accurate information in CRM and business systems.
- Provide front desk coverage as needed and respond to inquiries from residents, families, staff, and vendors.
- Support creating a culture where business decisions and employee engagement drive resident satisfaction and occupancy.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
