Administrative Coordinator

Mass General Brigham•Boston, MA

1d•$21 - $30•Hybrid

About The Position

Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks, manages departmental space and facilities, coordinates projects and programs, and serves as a point of contact for internal and external stakeholders.

Requirements

High School Diploma or Equivalent required
3-5 years required administrative support experience
2-3 years required leadership level support experience
Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
Ability to adapt to changing priorities and work effectively in a dynamic environment.
Strong problem-solving skills to resolve issues and make sound decisions independently.
Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Nice To Haves

Associate's degree in a Related Field of Study preferred

Responsibilities

Provide high-level administrative support to individuals who may include senior-level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Manages all aspects of departmental facilities and office space, including but not limited to: ordering equipment, software, and furniture, coordinating space moves/relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise.
Assist in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met.
Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
Organize and maintain files, records, and documents in both physical and electronic formats.
Identify opportunities for streamlining administrative processes and implement effective solutions.
Assist in the planning and execution of meetings, conferences.
Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.
Activities pertaining to the above may include multiple locations.