Administrative Coordinator

CU Answers • Las Vegas, NV

16d • Onsite

About The Position

The Administrative Coordinator provides a wide range of support for CUAnswers’ Las Vegas Innovation Center. The role covers front desk administration, visitor reception and security procedures, general office support, hospitality and event coordination, supply management, and assistance to the Client Services & Education team with incoming client requests. The coordinator also performs additional duties as assigned to support organizational goals and changing business needs.

The position requires a high school diploma, GED, or equivalent work experience. Equivalent work experience should include 1–2 years of prior office experience focused on administration or customer service. One to three years of administrative experience is preferred. The role calls for proficiency with Microsoft Office, strong organizational and communication skills, attention to detail, discretion with confidential information, and the ability to manage competing priorities and work independently and collaboratively.

The position pays $16.00 per hour. CUAnswers is an Equal Employment Opportunity employer and states that it supports employees’ unique perspectives and experiences and a collaborative community spirit.

Requirements

• High school graduate, GED, or equivalent work experience; equivalent experience should include 1–2 years of office experience focused on administration or customer service.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Prior experience answering a multi-line phone system.
• Excellent organizational skills.
• Ability to handle multiple priorities and meet deadlines effectively.
• Ability to take initiative and work independently.
• Ability to maintain and present a positive and happy attitude.
• Excellent verbal and written communication skills.
• Ability to work with external clients and internal staff.
• Excellent attention to detail and accuracy.
• Ability to use discretion when handling sensitive or confidential data.
• Ability to work effectively with other CUAnswers teams.
• Ability to operate a telephone, photocopier, fax machine, and PC workstation.
• Regular and predictable attendance.
• Ability to embrace and adhere to the company mission and the seven cooperative principles of a cooperative.

Nice To Haves

• One to three years of administrative experience is preferred.

Responsibilities

• Handle front desk duties, including answering and directing incoming calls, greeting visitors, and documenting and following reception procedures.
• Carry out security procedures, including guest sign-in and sign-out, badge issuance, and arranging escorts for visitors at the Las Vegas location.
• Provide general administrative support to management and team members, including data entry, copying, filing, faxing, and mail distribution.
• Support hosted events by maintaining snack and beverage inventory, coordinating catering with the administration team, working with catering vendors on event days, helping clean up after events, coordinating appropriate attire with teammates, and preparing the building for guests.
• Help coordinate transportation for visitors between the office, local hotels, and the airport.
• Back up the Las Vegas management and facilities teams with general office maintenance and supply management, including inventory analysis, ordering, and supply and delivery maintenance.
• Assist the Client Services & Education management team with incoming client requests about software and product offerings, including entering client interactions into the ticketing system.
• Perform additional duties as assigned to support organizational goals and evolving business needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED