Administrative Coordinator

Indiana University Health System•Fort Wayne, IN

10d•Onsite

About The Position

Indiana University Health is hiring an Administrative Coordinator for its Physician Administration team in the Fort Wayne market. This new position serves as a right-hand partner to the Vice President, Chief Practice Officer, providing senior-level administrative and operational support to that executive and the broader leadership team. The role requires active participation in leadership discussions, sound judgment, and the ability to keep priorities and commitments moving forward. The Administrative Coordinator will coordinate strategic initiatives and work plans, track progress, prepare communications and materials, and support projects connected to the opening of a new hospital. The role also supports office operations, budget oversight, and junior administrative staff as needed. This is a full-time, onsite position in Fort Wayne, Indiana, with a Monday–Friday schedule.

Requirements

Bachelor’s degree or equivalent years of experience.
Three to five years of relevant experience.
Intermediate experience receiving, analyzing, and interpreting complex data and information.
Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.

Nice To Haves

Experience in a matrix organization and complex work environment.

Responsibilities

Manage the VP’s calendar, meeting logistics, and travel arrangements with autonomy and sound judgment.
Attend and actively participate in leadership meetings, including starting or leading discussions when the VP has a conflict.
Flag inconsistencies and help the team stay aligned with decisions and commitments from prior discussions.
Coordinate department-wide strategic initiatives, including project tracking, work plan development, and progress reporting.
Research existing policies, identify gaps or compliance concerns, and prepare materials for meeting agendas.
Prepare presentations, reports, correspondence, and communication templates for internal and external stakeholders.
Process invoices and expense reports and handle inquiries across supported teams.
Maintain accurate office records, files, resource data, and reports, and support basic budget oversight.
Support projects related to the new hospital launch, including recruitment and staffing coordination.
Train and guide junior administrative staff and oversee their day-to-day work as needed.
Anticipate the needs of the VP and team, identify potential issues, and bring clarity to ambiguous situations.