Administrative Coordinator

Ozarks Coca-Cola-Dr Pepper Bottling Company•Rolla, MO

13d•Onsite

About The Position

Performs a variety of administrative duties supporting local and corporate leadership, including the Rolla Area Sales Manager, Operations Manager, and corporate Human Resources. The role requires strong communication, interpersonal, clerical, organizational, and computer skills, as well as independent judgment when handling sensitive and confidential work. The coordinator works independently with limited direction, manages a varied workload, and performs responsibilities safely and effectively. Duties include greeting visitors and customers, managing telephone and email communications, handling deposits and vending funds, processing route settlements, invoices and purchase orders, and reconciling inventory and financial records. The position also supports hiring and onboarding, including employment applications, new-hire paperwork, uniforms, badges, and DOT documentation. Additional responsibilities include scheduling DOT physicals, maintaining visitor records, processing customer orders, reviewing invoices, ordering office supplies, and coordinating with local staff and corporate departments. Other duties may be assigned or requested. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Two years of general office and administrative experience.
High school diploma or equivalent preferred, but not required.
Excellent interpersonal and written and verbal communication skills.
Ability to read, analyze, and interpret policies, compliance guidelines, financial reports, and other legal documents.
Ability to respond to common inquiries or complaints from employees or members of the business community and present information to management or a board of directors.
Ability to perform arithmetic using whole numbers, common fractions, and decimals; develop and interpret graphs for presentations or reports.
Ability to solve problems involving variable situations with limited standardization and interpret written and verbal instructions.
Independent judgment to plan, prioritize, and organize a diversified workload.
Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Access; ability to create spreadsheets and databases for analysis and tracking.
Demonstrated organizational skills and a professional appearance and manner of communication.
Ability to maintain complete confidentiality.
Must occasionally lift, push, pull, carry, or move 10 to 40 pounds.
Travel is not required.
No certificates, licenses, or registrations are required.

Nice To Haves

High school diploma or equivalent.

Responsibilities

Greet visitors and customers, assist with their needs, and direct them to the appropriate team member.
Provide administrative support to the Rolla Area Sales Manager, Operations Manager, corporate Human Resources, and local management as requested.
Answer and manage incoming phone calls, emails, and other communications; handle or redirect inquiries appropriately.
Prepare daily money and deposits for armored-service pickup and post daily Full Services monies into eoStar.
Coordinate monthly with Accounting to ensure deposits are posted into eoStar within three business days following the last Friday of each month.
Maintain vending money, request replenishment, and correspond with Route Managers regarding vending-fill customer calls.
Direct customers who need service to corporate Customer Service.
Process daily route settlements for all routes.
Open and process daily mail; process invoices and send them to corporate for payment, including preparing purchase orders.
Reconcile Finished Goods inventory daily with Rolla Warehouse staff and the corporate Financial Analyst.
Count pallets, cups, and propane monthly and report counts to corporate Accounting.
Verify and compare Wal-Mart DSDs with invoices and enter them into the Wal-Mart Liaison Tool.
Record weekly employee case purchases.
Provide employment applications to walk-in applicants and correspond with corporate Human Resources regarding completed applications.
Review pre-employment paperwork for accuracy before interviews.
Process and explain new-hire onboarding paperwork, take badge photos, and send photos to corporate IT.
Fit new hires for uniforms, place orders, and obtain required signatures on paperwork.
Complete and send required DOT paperwork for new DOT hires to the corporate office.
Scan I-9 forms and legal identification to corporate Human Resources on the first day of employment.
Complete IRB paperwork and send it to corporate HR for injuries and accidents.
Order and distribute office supplies, maintain adequate money bags and printer paper, and request supplies from the corporate office as needed.
Schedule DOT physicals for drivers and send missing required paperwork to the corporate office.
Process monthly AAFES check requests and submit them to Accounts Payable.
Maintain the visitor log and badges.
Handle customer over-the-counter orders and Hot Shots.
Maintain and request the Full-Service Coin Fund from the corporate office.
Process Equipment Move Orders in eoStar and provide paperwork to the corporate office.
Review weekly Unifirst invoices for accuracy of orders and charges.
Maintain strict confidentiality and manage time effectively.
Work independently with limited direction and perform job responsibilities safely and effectively.
Perform other duties as assigned or requested.