Administrative Coordinator

State of Arkansas•Conway, AR

3d•Onsite

About The Position

The Administrative Coordinator serves as an essential member of a department’s administrative team, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. The role includes proactive problem-solving, project management, and team collaboration, as well as support for policy implementation, workflow management, cross-departmental coordination, communication, and operational efficiency. The position is with the Conway Human Development Center, part of the Arkansas Department of Human Services, in Conway, Arkansas. The role requires a high school diploma or equivalent and one year of experience in administrative roles. Other job-related education or experience may be substituted for some or all basic requirements with approval from the Qualifications Review Committee, except for certification or licensure requirements.

Requirements

High school diploma or equivalent.
One year of experience in administrative roles.
Ability to manage multiple priorities, tasks, and deadlines simultaneously.
High attention to detail and accuracy in administrative tasks, including document management, budget tracking, and scheduling.
Strong verbal and written communication skills and ability to interact effectively with internal and external stakeholders.
Ability to prepare clear, concise reports and correspondence for various audiences.
Strong problem-solving skills to address administrative issues, resolve conflicts, and improve workflows.
Strong skills using Microsoft Word, Excel, PowerPoint, and Outlook.

Nice To Haves

Familiarity with project management software or database systems.

Responsibilities

Oversee daily office operations and ensure office systems, procedures, and resources are managed efficiently.
Monitor office supply levels, place orders, and manage inventory.
Ensure office equipment functions properly and arrange repairs or maintenance as needed.
Coordinate complex scheduling for senior staff, including meetings, conferences, and travel plans.
Prioritize appointments and ensure participants are informed and prepared for meetings or events.
Maintain accurate, up-to-date physical and digital records in accordance with relevant policies.
Organize and manage filing systems for confidential and non-confidential information, adhering to state laws and regulations.
Help evaluate administrative processes and recommend improvements to streamline operations and increase efficiency.
Collaborate with team members and leadership to design and implement changes that improve organizational performance.
Manage internal communications and distribute memos, notices, and announcements efficiently and accurately.