Administrative Coordinator – Service & Quality

J & J Staffing Resources•Camden, NJ

2d•Onsite

About The Position

Our Client in Camden, NJ is seeking an experienced Administrative Coordinator to support their Service and Quality department. This is a one-year temporary opportunity paying $25–$30/hr, depending on experience. The schedule for this position is Monday through Friday, 8:30 AM to 5:00 PM. This role will provide comprehensive administrative and financial coordination support while ensuring consistency, accuracy, and efficiency across departmental processes.

Requirements

Excellent professional and interpersonal skills with the ability to interact effectively with all levels of the organization, including Service and Quality teams, Accounting, and external vendors
Strong organizational skills with the ability to prioritize, multitask, and adapt to changing workloads
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience coordinating billing, invoicing, and administrative processes

Nice To Haves

Working knowledge of Inspyrus and Oracle financial systems for billing and budgeting
Familiarity with Export / Import compliance guidelines

Responsibilities

Provide administrative support across the Service and Quality department
Manage invoice intake, assessment, coding, processing, and confirmation
Coordinate department G&A and Capital budget tracking and accounting using Inspyrus and related systems
Coordinate New Vendor Packet processing with Accounting
Prepare invoices for distributor partners and receive and document payment information
Facilitate reproduction service requests, including printing and business cards
Process export requests and maintain required records
Process claims for retailer technical training travel reimbursements
Administer no-show fee billing
Schedule and coordinate internal and external meetings using SOA Travel
Create, document, and maintain standard operating procedures for department workflows
Ensure process continuity, accuracy, and consistency across all administrative functions