Administrative Coordinator III

University of Rochester•City of Rochester, NY

1d•$19 - $27•Onsite

About The Position

The Administrative Coordinator III provides administrative and office support for the Department of Developmental and Behavioral Pediatrics at the University of Rochester. The role manages calendars and meeting schedules, coordinates travel, prepares and edits documents and reports, handles correspondence, and maintains organized and confidential records. It modifies and records data, runs pre-built reports, organizes departmental information, and serves as a point of contact for selected tasks by responding to calls and email and distributing notices. The position also provides general office backup for payroll, billing, and reimbursements; supports departmental projects and events; and maintains knowledge of relevant databases, policies, and procedures. The role may provide work direction to lower-level support employees.

Requirements

High school diploma or equivalent, plus 2 years of relevant experience; or an equivalent combination of education and experience.

Responsibilities

Types correspondence, reports, and other materials; prepares and edits documents, presentations, and reports.
Retrieves information, enters and modifies data, and runs pre-built reports.
Compiles, organizes, and maintains business transaction records and departmental data.
Maintains moderately complex indexes, filing systems, and document organization and confidentiality.
Opens, sorts, and routes incoming mail; answers correspondence; and prepares outgoing mail.
Maintains and updates filing, inventory, mailing, and database systems.
Operates office equipment and systems, including photocopiers, scanners, voicemail systems, and personal computers.
Completes and mails bills, contracts, policies, invoices, and checks; provides office backup for payroll, billing, and reimbursements as needed.
Compiles, copies, sorts, and files records of office activities.
Answers phones, directs calls, takes messages, monitors central email inboxes, and distributes notices.
Manages calendars, schedules meetings, and coordinates travel arrangements.
Serves as a department point of contact for selected tasks and communicates with departments and outside entities.
Maintains knowledge of relevant databases, policies, and norms to support departmental efficiency.
Assists in planning and executing departmental projects and events.
May provide work direction to lower-level support employees.
Performs other duties as assigned.