Administrative Coordinator III

University of Rochester•City of Rochester, NY

3d•$19 - $27•Onsite

About The Position

The Administrative Coordinator III provides administrative and office support to the URMC Employee Health department. The role prepares correspondence, reports, presentations, and other documents; retrieves, enters, organizes, and maintains information and records; and supports communications with internal departments and outside entities. The coordinator serves as a departmental point of contact for assigned tasks and works closely with the department team. The position manages calendars, schedules meetings, coordinates travel, maintains filing and database systems, and helps ensure records are organized and confidential. It also provides general office backup, including assistance with payroll, billing, and reimbursements, and supports the planning and execution of departmental projects and events. The position may provide work direction to lower-level support employees and performs other duties as assigned.

Requirements

High school diploma or equivalent and 2 years of relevant experience, or an equivalent combination of education and experience.
Ability to handle administrative support duties, including correspondence, information retrieval, data entry, records management, and office communications.

Responsibilities

Type correspondence, reports, and other materials; prepare and edit documents, presentations, and reports.
Conduct information retrieval and data entry; modify and record data and run pre-built reports.
Compile, organize, and maintain records of business transactions, office activities, and departmental data.
Maintain moderately complex indexes and filing systems, ensuring documents are organized and confidential.
Open, sort, and route incoming mail; handle correspondence and prepare outgoing mail.
Maintain and update filing, inventory, mailing, and database systems.
Operate office machines and systems, including photocopiers, scanners, voice mail systems, and personal computers.
Complete and mail bills, contracts, policies, invoices, and checks.
Answer phones, direct calls, take messages, monitor central email inboxes, and distribute notices.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Serve as the department point of contact for assigned tasks and communicate with departments and outside entities.
Provide general office backup, including assistance with payroll, billing, and reimbursements as needed.
Maintain a comprehensive understanding of relevant databases, policies, and norms to support departmental efficiency.
Assist in planning and executing departmental projects and events.
Often provide work direction to lower-level support employees.
Perform other duties as assigned.