Administrative Coordinator III

Harvard University • Cambridge, MA

1d • Hybrid

About The Position

The Administrative Coordinator provides general administrative and operational support to the Classics and Linguistics administrative grouping, as well as administrative and project support to department Chairs. Under the guidance of the Manager of Administration, the coordinator may assist with or lead departmental projects and initiatives. The role independently coordinates administrative work for the grouping, anticipates and resolves problems, and has primary responsibility for office management, departmental projects, events, programs, or conferences. A strong in-person presence is required.

The coordinator supports the Department Chairs and Manager of Administration in implementing departmental strategic priorities. Duties include maintaining records, coordinating faculty leave requests, supporting committees and personnel processes, and providing day-to-day operational assistance. The role may also support departmental events, communications, websites, calendars, systems, space management, and room scheduling, and may train or direct support staff, students, and temporary workers.

This is a hybrid position requiring work on campus three days per week. The exact schedule and location are determined by the department based on operational needs. The standard schedule is 35 hours per week. Completion of internal financial, procurement, or research compliance training is required.

Requirements

• At least five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities accurately and with attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination skills.
• Strong in-person presence and ability to work on campus three days per week.
• Completion of internal financial, procurement, or research compliance training.

Nice To Haves

• Familiarity with higher education, research administration, or academic operations.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the administrative grouping and its faculty.
• Track and maintain departmental records.
• Coordinate the annual faculty leave request process.
• Support departmental committees.
• Assist with unit personnel management and onboarding; may train, assign, and direct support staff, students, LHTs, and temporary workers, and may serve as a backup time approver.
• Provide support for departmental activities such as coordinating research appointments, hosting seminars and visitors, managing the course catalog, and directing faculty to central services.
• Perform day-to-day departmental support, including ordering supplies, submitting expenses, submitting facility work orders, and sorting mail.
• Handle confidential departmental matters with discretion.
• Coordinate unit-specific content and materials for communications; help maintain internal and public events calendars and departmental websites.
• As assigned, support space management, room scheduling, systems management, HUIT liaison work, and front office coverage.
• Coordinate and support department-wide events and meetings, working with central services where applicable.
• Under the general guidance of the Manager of Administration, lead grouping-level projects or programs as assigned.
• Support the Chair and other department leaders on department- or program-wide initiatives, including meeting and event scheduling and logistics.
• Draft and distribute internal and external reports and communications on behalf of the Chair.
• May coordinate and lead preparations for department faculty meetings, including drafting agendas and minutes.
• Perform other related duties as assigned.

Benefits

• Generous paid time off, including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities, including tuition assistance and reimbursement.
• Commuter benefits, discounts, and campus perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed