Administrative Coordinator II - Global Health - ISM

Mount Sinai Health System•New York, NY

About The Position

The Administrative Coordinator II oversees administrative and office-service activities for a department, care center, or division, including purchasing, payroll, records control, and human resources. The role also handles higher-level functions such as credentialing, appointments and promotions, special projects, and grants. The position is expected to oversee administrative direct reports and typically reports to a division head, vice president, or higher-level executive. It may function as Supervisor or Administrative Manager when higher-level department leadership is absent.

Requirements

Bachelor’s degree or a combination of applicable experience and education.
At least 7 years of related administrative or business experience.

Nice To Haves

Some supervisory experience is strongly preferred.

Responsibilities

Oversees office and administrative operations, including human resources, financial maintenance, staffing, projects, and credentialing.
Assists in maintaining and monitoring budgets and grant allocations.
Prepares documents to maintain balanced accounts for review and approval.
Initiates and follows through on human resources and payroll transactions.
Generates weekly payroll submissions.
Liaises with human resources and payroll to coordinate and resolve issues.
Ensures department supplies are adequately restocked; takes inventory or examines merchandise to identify items for reorder or replenishment.
Requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies.
Tracks vendor contract expirations and renews contracts as needed.
Assists with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships.
Assists in developing and coordinating informational packets for participants.
Transcribes and distributes minutes.
Develops, updates, or revises informational flyers, brochures, leaflets, and mailings.
Researches, locates, and compiles information for reports.
Assembles and categorizes figures for computation and calculations.
Prepares statistical reports.
Checks materials submitted for supervisors’ attention to ensure relevant data, authorizations, and pertinent information are included.
Mentors, trains, or conducts orientation for new office support staff and monitors performance.
Coordinates administrative, secretarial, and general office support coverage.
Performs other related duties.