Administrative Coordinator II - Global Health - ISM
About The Position
The Administrative Coordinator II is responsible for administrative and office service activities, including purchasing, payroll, records control, and human resources for the head of a department, care center, or division. The role also handles higher-level functions such as credentialing, appointments and promotions, special projects, and grants. The coordinator is expected to oversee administrative direct reports and typically reports to a division head, vice president, or higher-level executive. In the absence of higher-level department leadership, the role may function as Supervisor or Administrative Manager.
Requirements
- Bachelor's degree or a combination of applicable experience and education.
- At least 7 years of related administrative or business experience.
Nice To Haves
- Some supervisory experience is strongly preferred.
Responsibilities
- Oversee office and administrative operations, including human resources, financial maintenance, staffing, projects, and credentialing.
- Assist in maintaining and monitoring budgets and grant allocations, and prepare documents needed to maintain balanced accounts for review and approval.
- Initiate and follow through on human resources and payroll transactions; generate weekly payroll submissions; and liaise with human resources and payroll to coordinate and resolve issues.
- Ensure adequate supplies are stocked by monitoring inventory, identifying items to reorder, requisitioning merchandise, working with Purchasing to secure the best pricing for equipment and supplies, and tracking and renewing vendor contracts as needed.
- Assist with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships; help develop and coordinate participant information packets; and transcribe and distribute minutes.
- Develop, update, or revise informational flyers, brochures, leaflets, and mailings.
- Research, locate, and compile information for reports; assemble and categorize figures for calculations; and prepare statistical reports.
- Check materials submitted for supervisors' attention to ensure relevant data, authorizations, and pertinent information are included.
- Mentor, train, or orient new office support staff and monitor their performance.
- Coordinate administrative, secretarial, or general office support coverage.
- Perform other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
