Administrative Coordinator II - Global Health - ISM

Mount Sinai Health Systems•New York, NY

3d•$71,500 - $98,827

About The Position

The Administrative Coordinator II manages administrative and office-service activities for a department, care center, or division. The role covers purchasing, payroll, records control, human resources, budgets, grants, credentialing, appointments and promotions, special projects, and office operations. The position oversees administrative direct reports and may function as Supervisor or Administrative Manager when higher-level department leadership is absent. It typically reports to a division head, vice president, or higher-level executive.

Requirements

Bachelor’s degree or a combination of applicable experience and education.
At least 7 years of related administrative or business experience.

Nice To Haves

Some supervisory experience is strongly preferred.

Responsibilities

Oversee office and administrative operations, including human resources, financial maintenance, staffing, projects, and credentialing.
Assist with maintaining and monitoring budgets and grant allocations; prepare documents to maintain balanced accounts for review and approval.
Initiate and follow through on human resources and payroll transactions; generate weekly payroll submissions and coordinate with human resources and payroll to resolve issues.
Maintain adequate supplies by tracking inventory, identifying items for replenishment, requisitioning merchandise, coordinating with Purchasing to obtain favorable pricing, and tracking and renewing vendor contracts.
Plan and coordinate logistics for forums, conferences, seminars, meetings, and visiting professorships; develop informational packets and transcribe and distribute minutes.
Develop, update, and revise informational flyers, brochures, leaflets, and mailings.
Research, locate, and compile information for reports; assemble and categorize figures and prepare statistical reports.
Review materials submitted for the supervisor to ensure relevant data, authorizations, and information are included.
Mentor, train, and orient new office support staff and monitor their performance.
Coordinate administrative, secretarial, and general office support coverage.
Perform other related duties.