Administrative Coordinator II

Texas A&M University System • College Station, TX

22h • Remote

About The Position

The Administrative Coordinator II provides support for the Innovation and Transformation team in the Office of Academic and Student Affairs, of the Texas A&M University System, including, but not limited to, managing and reporting staff travel, coordinating and executing events, managing staff calendars, coordinating and scheduling meetings for Communities of Practice and The Texas Rural Education Collaborative (TREC), maintaining and updating event/conference travel and presentation opportunities, and providing overall administrative support. This position is fully remote but requires occasional travel, primarily within Texas.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.
• Ability to multitask and work cooperatively with others.

Nice To Haves

• Experience at Texas A&M University System institutions of higher education.

Responsibilities

• Coordinates administrative support functions.
• Plans and coordinates administrative activities and services.
• Participates in the planning and execution of administrative operations.
• May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• May assist in the development of budget.
• Reviews and signs documents for supervisor.
• Attends meetings or committees on behalf of supervisor.
• Analyzes program, project, or initiatives.
• Monitors project timelines and identify issues.
• Adapts, combines, and makes improvements to services, processes, or programs.
• Formulates, interprets, and/or implements management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• May monitor compliance with policies and procedures.
• Performs special analyses and project summaries.
• Prepares and reviews operational and special reports.
• Coordinates office records retention and maintains office references and resources materials.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Coordinates the maintenance of office supplies and equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Supervises, trains, and evaluates the work of others.
• Assigns tasks and evaluates job progress.
• Other duties as assigned.

Benefits

• competitive health benefits
• paid vacation, sick leave, and holidays
• a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS)
• if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor
• additional voluntary tax deferred annuity (TDA) options
• tuition assistance
• wellness programs to promote work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level