Coordinator, Administrative II

University of Massachusetts Medical School•Worcester, MA

21h

About The Position

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Requirements

Bachelor of Science degree in a related field, or equivalent experience
1-3 years of experience in executive/administrative coordination, or related experience
Excellent word processing and spreadsheet skills
Strong grammar, spelling, and oral and written communication skills required
Demonstrated the ability to organize and manage a complex office environment with minimal supervision
Demonstrated initiative and independent judgment in organizing and completing projects.

Nice To Haves

Ideal candidate will have experience with Insurance Billing, point & click EMR.

Responsibilities

Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
Compile budget information, support department accounting, and assist with all fiscal projects
Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
Coordinate travel
Perform complex and varied executive/administrative functions which require a high degree of independent action
Design and produce graphics using a variety of software applications
Train staff in both basic and enhanced use of software applications
Oversee, train, and monitor clerical staff
Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
Performs other duties as required.