Administrative Coordinator II

Texas A&M University System • Bryan, TX

1d • Onsite

About The Position

The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.

Responsibilities

• Coordinates administrative support to include maintaining the department head's calendar and meetings.
• Plans and coordinates administrative activities and services.
• Monitors office procedures and ensures adherence to office protocols.
• Reviews and signs documents for supervisor.
• Attends meetings or committees on behalf of supervisor.
• Prepares and reviews operational and special reports.
• Coordinates office records retention and maintains office references, resource materials, and filing system.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Coordinates the ordering and maintenance of office supplies and equipment.
• Makes recommendations for process improvements or administrative changes.
• Coordinates with HR as needed; hires, supervises, trains, and evaluates the work of others.
• Develops and maintains knowledge and understanding of relevant state guidelines.
• Interprets and applies guidelines to assist in determining residency status for students.
• Analyzes incoming inquiries and provides proper instructions for resolution.
• Reviews student records and analyzes situations to determine eligibility for tuition rebates.
• Coordinates with external departments for compliance with scheduling and registration rules.
• Works with stakeholders to resolve issues concerning access to teaching space.
• Ensures the integrity of data by monitoring submissions and identifying issues.
• Serves as the front office manager
• Manages badge requests, serves as the TAMU Parking Representative, and acts as the package liaison.
• Plans and coordinates department social events.
• Provides support for Faculty Appointments, Promotion and Tenure
• Creates and manages polls, RSVPs, electronic forms, documents, routing, etc.
• Performs special analyses and project summaries.
• Prepares documentation for appeals submitted to relevant panels.
• Assists in the development of college-level guidelines and protocols.
• Conducts new user training for scheduling systems.
• Coordinates continuous review of classroom utilization for efficiency assessments.
• Assists department head with special projects.
• Monitors project timelines and identifies issues.
• Serves as a primary point of contact for inquiries related to registration administration.
• Maintains systems utilized for class schedule development and user security/access.
• Responds to non-routine requests regarding state policies.
• Consults with colleges and departments on best practices related to scheduling and registration.
• Prepares and takes minutes at meetings.
• Manages correspondence and communications for the office.
• Coordinates with others regarding webpage updates
• Other duties as assigned

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level