Administrative Support Coordinator II

Stanislaus State•Turlock, CA

6d•Onsite

About The Position

Full-time position available on or after October 1, 2026, for Economics. This position’s responsibilities are carried out under general direction. The incumbent is responsible for coordinating the full scope of administrative and operational support functions for the Economics, Agriculture and Social Sciences Department within the College of the Arts, Humanities and Social Sciences. The position performs advanced administrative support activities, plans and coordinates complex projects and processes, analyzes operational and procedural issues, tracks and projects budgetary information, prepares comprehensive reports, and independently interprets and applies university policies and procedures. The incumbent exercises a high degree of judgment, initiative, and discretion in supporting departmental operations, managing multiple priorities and deadlines, including, but not limited to, program events, budgets, and curriculum-related processes. The incumbent serves as a key resource to faculty, staff, students, and campus constituents. Work is performed with a high level of accuracy, professionalism, and accountability to support the effective administration of the department.

Requirements

Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Experience to be fully functional in all technical aspects of work assignments.
Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and expertise in using office software packages, technology and systems.
May function as the office information technology specialist.
Ability to use and quickly learn new office support technology systems and software packages is a prerequisite.
Ability to independently handle multiple work unit priorities and projects.
Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
Working knowledge of budget policies and procedures.
Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Nice To Haves

Five (5) years of experience providing advanced administrative support or related experience.
Bachelor’s degree in business administration, Public Administration, Higher Education, or a related field.
Prior experience in a CSU or higher education setting.
Experience coordinating academic course scheduling, curriculum processes, and faculty support functions.
Experience planning, coordinating, and managing multiple projects, meetings, events, and department initiatives.
Experience using PeopleSoft, Common Financial System (CFS), Concur, CHRS, Microsoft Teams, and Microsoft Office Suite.
Experience preparing, tracking, and analyzing budgetary and operational information.
Excellent interpersonal, verbal, and written communication skills with the ability to effectively interact with faculty, staff, students, and external constituents.

Responsibilities

Coordinate the full scope of clerical and administrative support operations for a complex unit.
Review and refine office procedures to improve operational efficiency within established guidelines.
Establish workflow priorities and monitor completion of assignments.
Provide lead work direction and workflow coordination.
Independently resolve complex operational issues within established policies.
Coordinate operational initiatives and events.
Identify procedural gaps and coordinate implementation of approved process adjustments.
Make independent day-to-day operational decisions consistent with university policies.
Track and review budget activity and prepare detailed financial status summaries.
Monitor multiple funding sources for compliance with established fiscal procedures.
Review financial documentation and resolve discrepancies.
Compile and summarize data related to enrollment, curriculum, and workload trends.
Prepare comprehensive administrative reports for leadership review.
Review budget trends and prepare explanatory summaries as needed.
Coordinate documentation for audits, accreditation, and planning processes.
Apply established fiscal policies and procedures in financial processing activities.
Serve as key administrative liaison with internal and external stakeholders.
Coordinate cross-departmental operational initiatives.
Plan and coordinate complex projects from initiation through completion.
Provide procedural recommendations to improve administrative efficiency.
Handle sensitive operational matters requiring discretion.
Facilitate collaboration among faculty, staff, and campus partners.
Represent the unit in meetings requiring operational expertise.
Prepare detailed summaries and documentation to support administrative decision-making.
Coordinate outreach and logistics for program-sponsored events and activities.
May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
At the direction of appropriate administrator, may provide support to other areas as needed.
Other duties as assigned.