Administrative Coordinator II - Neurosurgery

Washington University in St. Louis • St. Louis, MO

1d • Onsite

About The Position

This position provides administrative support for the Taylor Family Department of Neurosurgery. This position coordinates office functions and special events as well as providing purchasing & accounting functions with minimum supervision.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (3 Years)
• Computer Literacy
• Financial Applications
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Equipment
• Payroll Systems
• Workday Software

Nice To Haves

• Supervision

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
• Evaluates and recommends purchasing sources.
• Assists with telephone problems and works with vendors to establish and verify terms and agreements.
• Processes department bills and invoices including securing approvals in accordance with research compliance policies.
• Assists with visitors questions and needs.
• Coordinates planning and execution of departmental events, meetings, and special programs, including logistics, scheduling, and on-site support.
• Manages event communications, invitations, RSVP tracking, and attendee coordination to ensure seamless participation and engagement.
• Oversees event budgets, vendor relationships, and procurement of materials, ensuring cost-effective and high-quality execution.
• Prepares event materials such as agendas, presentations, and post-event summaries, including tracking outcomes and feedback.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees