Administrative Coordinator II/Inpatient Services Judicial Processing

State of South Carolina • Richland County, SC

2d • Onsite

About The Position

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health – Inpatient Services, 220 Faison Drive, Columbia, SC 29203. As the Administrative Coordinator II, working under limited supervision, you will serve as the Judicial Processing/Privacy Coordinator of Inpatient Services (IS). Supervises and direct clerical personnel engaged in performing legally mandated administrative duties required in the commitment due process proceeding and court-ordered discharge of patients within IS (BPH, Forensic, WSHPI, and MV) and responsible for developing/implementing policies and procedures that are in compliance with SC Laws governing mental health, OMH directives and hospital policies. Responsible for all activities related to the development and implementation of HIPAA practices and procedures are required.

Requirements

• A high school diploma and relevant experience in business management, public administration or administrative services.
• One (I) year of responsible clerical or administrative experience; or high school graduate and five (5) years of clerical or administrative experience.
• Must possess a valid SC driver's license and be commissioned by the State of SC as a Notary Public.
• Must have the physical ability to access patient care areas on all IS campuses and be able to walk, stand, climb stairs, reach, pull, push, bend, stoop and lift up to 25 pounds.
• Be able to work with family members and other professionals.
• Skills in developing, auditing and survey tools to appropriately assess HIPAA issues.
• Good analytical skills and ability to communicate discretely, professionally, verbally and in writing.
• Be able to apply sound judgement regarding decisions made according to the laws governing the mentally ill and substance abuse patients.
• Knowledge of HIPAA laws and the ability to multi-task and organize work to meet strict deadlines.

Nice To Haves

• A bachelor's or associate degree in health information management, business or related field; or five (5) years' experience with knowledge and/or experience in HIPAA Privacy Law, Release of Information, state and federal regulation related to privacy issues or Judicial Processing.
• Three (3) years of supervisory experience.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Responsibilities

• Direct, plan, organize, develop and implement administrative/clerical procedures that ensure commitment documents are in compliance with SC Laws pertaining to mental health and substance abuse.
• Develops and/or assist IS Privacy Officer in the development, implementation, auditing and monitoring of HIPAA/Privacy Practices for IS to include, but not limited to, review and reporting of IS, policies and procedures.
• Serve on the Inpatient Compliance Committee.
• Manage and supervise the employees in the Judicial Processing Department.
• Establish and maintain a good working rapport with the probate judges and other court officials.
• Independently conduct confidential investigations and complex special assignments related to IS HIPAA privacy issues.
• Maintain current knowledge of applicable federal/state privacy laws and accreditation standards.
• Serve as liaison for IS with SCOMH Legal Counsel regarding general legal issues involving patients.
• Assist IS Privacy Officer to ensure that databases are complete, accurate, secure and available only to authorized personnel.
• Assist in development of assessment tools to be used to successfully create an auditing process in HIPAA Privacy that can be implemented and maintained throughout IS Program service area.
• Coordinate, develop and participate in a multifaceted educational and training program design that focuses on privacy of PH under HIPAA issues as necessary.

Benefits

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available
• Retirement benefit choices
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED