Administrative Coordinator I /Facilities Management-Business Operations (CFSH)

State of South Carolina•Richland County, SC

5d•Onsite

About The Position

The Administrative Coordinator I prepares and coordinates general administrative activities for the BHDD Facilities department, supporting the agency's operational mission. The role provides services across fiscal management, personnel administration, capital and small-scale projects, and facilities maintenance. The position is located at the South Carolina Department of Behavioral Health and Developmental Disabilities (DBHDD), Office of Mental Health Crafts-Farrow, 7901 Farrow Rd, Columbia, SC 29203. The coordinator supports administrative and business operations, financial reporting and budget management, HR coordination, procurement, accounts payable and receivable, facilities-related documentation, and special projects. The role also contributes to policies, procedures, and training, and serves as the BHDD Facilities Key Manager. The position requires the ability to sit and use computers and other devices for periods of time, lift up to 20 pounds, and work during emergencies and hazardous weather events.

Requirements

High school diploma and relevant experience in business management, public administration, or administrative services; alternatively, a bachelor's degree may be substituted for the required work experience.
Ability to sit and use computers and other devices for a period of time.
Ability to lift up to 20 pounds.
Ability to work during emergencies and hazardous weather events.
Post-hire knowledge of agency policies, procedures, rules, regulations, and program services.
Post-hire knowledge of federal and state laws, policies, procedures, rules, and regulations related to administrative or management functions.
Post-hire knowledge of governmental fiscal and personnel procedures, practices, and policies.
Post-hire knowledge of modern office practices, procedures, and equipment.
Ability to coordinate diverse administrative and management functions.
Ability to maintain effective working relationships.
Ability to plan, organize, and supervise subordinate personnel.
Ability to communicate effectively.

Nice To Haves

Bilingual ability in English and Spanish or another language.

Responsibilities

Coordinate complex administrative, business management, and support activities to promote organizational efficiency.
Carry out operational functions involving fiscal administration, personnel management, procurement, accounts payable, and accounts receivable.
Generate and analyze business reports using the South Carolina Enterprise Information System (SCEIS) and SAP S/4HANA/AFO reporting.
Plan, implement, and coordinate special projects and strategic programs from conception through execution.
Compile program reports and provide actionable metrics under leadership direction.
Formulate, administer, and maintain administrative policies and procedures to support regulatory compliance.
Help author Standard Operating Procedures for BHDD facilities and facilitate training on administrative best practices.
Develop, monitor, and enforce annual budget compliance; advise program staff on fund availability and funding requests.
Assist the supervisor with strategic budget forecasting and manage fiscal year-end closeout processes.
Serve as the primary HR liaison by preparing personnel forms and coordinating communication between department supervisors and BHDD HR.
Calculate monthly utility allocation breakouts and work with Accounts Payable to execute Journal Entries.
Manage building and property insurance documentation and execute required Journal Entries and Inter-Departmental Transfers for agency reimbursement.
Maintain key-administration paperwork for new and current employees as the BHDD Facilities Key Manager.

Benefits

Health insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance for employees, spouses, and children
15 days of annual (vacation) leave per year
15 days of sick leave per year
13 paid holidays
Paid Parental Leave
South Carolina Deferred Compensation Program
Retirement benefit choices through the State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP); enrollment in one of the plans is required for FTE employees