Administrative Coordinator I- Jury Commissioner's Office
About The Position
The Office of the Jury Commissioner (OJC) is dedicated to providing randomly selected pools of eligible jurors, representative of the community, to all jury courts in the Commonwealth of Massachusetts. The OJC aims to educate the public on the importance of jury service and to offer courteous, professional service to the public and the courts. This position supervises staff in an assigned office and performs administrative work to support office operations. It provides administrative support and assistance to those within the department and/or the general public, leads the unit's day-to-day operations, and takes a leading role in developing new programs and projects. The role involves entering, maintaining, and managing data, documents, and records, and may include responsibilities related to hiring, training, and other human resources tasks.
Requirements
- Associate's Degree from an accredited college or university
- Four (4) years of related work experience
- Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
- Demonstrates ability with MS Office and other business technologies
- Ability to properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
- Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
- Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
- Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
- Knowledge of modern office equipment and technology including computers and applicable software
- Knowledge of inventory assessment and management
- Knowledge of Departmental and court policies and procedures
- Knowledge of data management and reporting tools
- Knowledge of current office and clerical practices and procedures
- Skill in customer service
- Skill in multi-tasking
- Skill in organization and time management
- Skill in leadership
- Ability to establish effective working relationships with others
- Ability to order office supplies
- Ability to perform basic mathematical tasks
- Ability to prepare clear and accurate reports
- Ability to maintain appropriate records
- Ability to communicate effectively, both orally and in writing
- Ability to work independently and follow oral and written instructions
- Ability to identify problems and develop feasible solutions
- Ability to maintain confidentiality of information
Responsibilities
- Provides project management and oversees special initiatives within the division.
- Supports a variety of hiring activities conducted by the Human Resources Department.
- Participates in all activities related to development, implementation, and subsequent monitoring of operations and projects.
- Performs administrative tasks as assigned, including document editing, taking meeting minutes, answering telephones, preparing reports, etc.
- Prepares complex and detailed documents.
- Maintains department records and drafts routine correspondence.
- Analyzes statistics and develops new databases to assist in administration of programs.
- Prepares reports on various administrative activities.
- Acts as a liaison and provides technical advice to other offices, departments, the public, and outside agencies.
- Participates in the development of operating policies, procedures, and forms.
- Provides assistance in the hiring, onboarding, and training process of lower level employees.
- Performs other duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
