Administrative Office Coordinator

Pyramid Healthcare•Havertown, PA

18h•Onsite

About The Position

High Focus Centers is seeking a detail-oriented and customer-focused Administrative Office Coordinator to support the daily operations of our Havertown outpatient office. This role serves as the first point of contact for clients, visitors, and providers while ensuring the efficient coordination of administrative functions that support our clinical and psychiatric teams. The ideal candidate is organized, professional, and thrives in a fast-paced healthcare environment.

Requirements

High school diploma or equivalent required
Previous administrative, receptionist, or medical office experience preferred
Strong attention to detail with excellent organizational and data entry skills
Excellent customer service, communication, and interpersonal skills
Ability to work collaboratively with providers, clinicians, and administrative staff
Strong problem-solving and decision-making abilities
Proficiency with Microsoft Office and electronic medical records (EMR) systems is a plus
Ability to multitask and prioritize responsibilities in a fast-paced environment

Responsibilities

Greet clients and visitors while providing exceptional customer service and front desk support
Answer and direct incoming phone calls in a professional and courteous manner
Provide administrative support to psychiatric providers and clinical staff
Prepare patient charts, collect copays, and assist with patient check-in/check-out
Schedule appointments and coordinate medical records requests
Maintain accurate clinical and administrative records in accordance with company policies
Monitor and coordinate office equipment maintenance as needed
Order office supplies and maintain inventory levels
Manage petty cash and prepare weekly bank deposits
Perform additional administrative duties to support the overall operation of the office