ADMINISTRATIVE SUPPORT SPECIALIST I G112 Jury Manager
About The Position
This position performs clerical duties in support of juror management as well as administrative duties in the coordination of jurors for all superior, state, municipal, and probate courts in Muscogee County. Answers the telephone and helps anyone who may have questions about their jury duty (such as deferments, non-residents, doctors’ letters, and non-citizens etc.). Goes out to the Jury Pool to get name changes, address changes and anyone's name that may need a Certificate of Service to take back to work. Enters name changes and address changes in the computer. Keeps up with all faxes that are sent into the office and enter the information in the computer. Gets the mail from the mailroom and looks up the summons that is returned to see if we can find a new address to send it out to. If no address is found, then it is put in the computer as undeliverable. Answers all other mail correspondence that we may get. Sends letters out to jurors that do not have a legal excuse for getting off of jury duty but send in their affidavits asking off. Makes jury lists to be taken out on Mondays so they may be used to scan in jurors that are supposed to report that day. Must be able to cross-train with all other jobs in the office. Files all returned affidavits, doc letters, and any other correspondence that may come in. Performs other related duties as assigned.
Requirements
- Knowledge of modern office procedures.
- Knowledge in basic mathematics.
- Skill in operating such standard equipment as a computer, typewriter, calculator, copier, facsimile machine and scanner.
- Skill in dealing with the public.
- Skill in oral and written communication.
- Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Responsibilities
- Answers the telephone and helps anyone who may have questions about their jury duty (such as deferments, non-residents, doctors’ letters, and non-citizens etc.).
- Goes out to the Jury Pool to get name changes, address changes and anyone's name that may need a Certificate of Service to take back to work.
- Enters name changes and address changes in the computer.
- Keeps up with all faxes that are sent into the office and enter the information in the computer.
- Gets the mail from the mailroom and looks up the summons that is returned to see if we can find a new address to send it out to.
- Answers all other mail correspondence that we may get.
- Sends letters out to jurors that do not have a legal excuse for getting off of jury duty but send in their affidavits asking off.
- Makes jury lists to be taken out on Mondays so they may be used to scan in jurors that are supposed to report that day.
- Must be able to cross-train with all other jobs in the office.
- Files all returned affidavits, doc letters, and any other correspondence that may come in.
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
