Administrative Coordinator/HR Representative

Justice Resource Institute • Jamaica Plain, MA

1d • Onsite

About The Position

JRI's Health Division is looking for an Administrative Coordinator/HR Representative interested in human resources and administrative work in the social justice field as well as health and human services. JRI is a leader in social justice and one of the largest non-profit human service agencies in New England with over 100+ programs and services. JRI Health is a division of Justice Resource Institute (JRI) that provides social justice and health and human services support to programs providing Housing, Legal Advocacy, Peer Support, Medical Case Management, Sexual Health services and much more.

Requirements

• Must be 21 years or older.
• Proficiency in Microsoft Word and Excel required.
• Must be able to create record keeping and tracking systems for streamlining job functions as needed; strong internet research skills.
• Must have the ability to work independently while supporting the administrative team.
• Candidate should have excellent organizational skills, attention to detail, ability to problem solve, ability to multi-task and determine task priorities, strong initiative, and excellent follow-through.
• Must have an active driver's license and willing to occasionally travel to JRI Health and Corporate sites as needed.
• Background and driving record checks will be performed.

Nice To Haves

• Experience in the health or human services field preferred.
• Bilingual candidates encouraged to apply!
• Ability to interact effectively with a wide array of populations, including people experiencing housing instability and substance use issues; people living with HIV/AIDS; people living with mental health issues; funders and donors.

Responsibilities

• Support hiring managers throughout the hiring process including required background checks and onboarding.
• Create and maintain all staff personnel files including coordination for audits.
• Prepare and process Payroll Action Forms for all employees.
• Ensure employees have accurate and updated benefits information and respond in a timely manner to all questions.
• Provide support to the Division in accessing JRI’s human resource systems including UltiPro, Company Mileage, Worker’s Compensation Claim processing, Benefits, Staff Training Compliance and enrollments, etc.
• Process applications and support employees and managers with Paid Family Medical Leave, FMLA, Long-term Disability, etc.
• Serve as a liaison to JRI’s corporate Human Resource department, ensuring the Division’s compliance with all human resource policies and procedures.
• Lead key human resource initiatives for the Division such as open enrollment.
• Process and maintain all required State and Local Building Inspections.
• Safeguard the privacy and confidentiality of employee information in accordance with all relevant policies and regulations.
• Manage database systems for mailings, fundraising efforts, and background requests.
• Oversee maintenance of office equipment and supplies; order as needed.
• Design and publish media materials for special events.
• Schedule, coordinate, and facilitate special events, fundraisers, and meetings.
• Coordinate with vendors, volunteers, and staff.
• Serve as the Safety Officer for JRI Health.
• Provide additional administrative support to the Division as needed including without limitation, data entry, front desk coverage and special projects.
• Performs other related duties as assigned.

Benefits

• $2,000 bilingual bonus to new hires who speak a second language other than English!
• Reimbursement is available for employees to cover the registration costs and annual fees for any professional license required for work such as LMHC, LCSW, LICSW, RN and more!
• Access to our excellent Blue Cross medical and Delta Dental benefits.
• Retirement benefits including 401K matched up to $800 a year and pension after 5 years of employment.
• Professional development opportunities such as tuition reimbursement up to almost $4000 per year and discounted tuition rates to select partnership colleges and universities!
• Wellness benefits including access to employee engagement groups, self-care resources, and an Employee Assistance Program.
• Generous paid time off up to 19 days for full time employees in your first year and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed