HR & Administrative Coordinator

H2O Innovation Inc.•Calgary, AB

2d•Onsite

About The Position

H2O Innovation designs and provides state-of-the-art, custom-built and integrated water treatment solutions based on membrane filtration technology for municipal, industrial, energy and natural resources end-users. This role acts as the primary local administrative and HR liaison for field employees and project leadership, supporting day-to-day operations and ensuring operational continuity by bridging field execution with corporate systems and processes. The HR & Administration Coordinator provides integrated administrative, HR, payroll, and project support for water treatment Operations & Maintenance (O&M) projects across Western Canada, including FIFO (Fly in Fly Out) environments.

Requirements

3-5 years of experience in administration, HR and payroll experience is a strong asset
Computer literate with ability to use Microsoft Word, and Excel
Availability to travel occasionally to project sites
Valid Alberta Driver’s License required

Nice To Haves

Experience in multi-site, industrial, or FIFO environments, strong asset
Strong ability to work independently and manage multiple priorities
Excellent and professional oral and written communication skills

Responsibilities

Coordinate local recruitment activities, including job postings, screenings, interviews, and pre-employment checks
Prepare employment contracts and related documentation
Facilitate onboarding and support the successful integration of new employees
Coordinate administrative processes related to employee movements (leaves, exits, role changes, etc.)
Support the annual performance review process for Western Canada employees
Collaborate with the Quebec HR team on HR program implementation and other HR initiatives as needed
Ensure HR and payroll practices comply with applicable provincial labor standards (Alberta and British Columbia)
Validate and approve employee timecards prior to payroll processing, including rotating FIFO schedules
Act as the primary point of contact for employees regarding payroll and benefits questions
Investigate and resolve payroll-related issues with employees
Organize travel, accommodation, and rotation schedules for field staff
Coordinate staffing schedules and site rotations
Track site access requirements and client compliance documentation
Maintain field attendance records
Track mandatory training requirements (HSE, certifications, renewals)
Track project-related expenses
Review and process local vendor invoices
Support client billing processes
Assist with local procurement activities
Manage Concur / IFS administrative tasks
Perform data entry and tracking for water licenses and regulatory reporting
Support monthly and annual reporting activities
Provide data and systems support to project managers
Track and follow up on Net Facilities items
Support internal or client audits
Coordinate with the fleet department to track upcoming maintenance schedules