Administrative Coordinator, Creative

Country Music Foundation•Nashville, TN

3d•Onsite

About The Position

The Country Music Hall of Fame® and Museum, located in downtown Nashville, documents and interprets the history of country music. Accredited by the American Alliance of Museums, the museum combines subject expertise, research, and preservation with expressions of creativity in music, art, and history. The museum collects artifacts illustrating the evolving history and traditions of country music and provides diverse learning opportunities. The core exhibit follows the story of country music from its folk beginnings to its emergence as a commercial art form. Rotating exhibits examine various topics, from country classics to contemporary and emerging artists. The museum owns Hatch Show Print and operates Historic RCA Studio B. The Creative Department is responsible for the design and production of all exhibits, advertisements, collateral support materials, web graphics (social media, website, and email), and on-property signage, from concept to delivery, to perpetuate the museum's mission. This department interacts with nearly all other departments within the museum.

Requirements

College degree (Associates or Bachelors) in a related field; or equivalent work experience.
Proficiency in Microsoft Office, Word, PowerPoint and Excel.
Ability to multitask and prioritize.
An understanding of deadline-driven assignments.
Excellent written, verbal, and interpersonal communication skills.
Superior organizational skills.
High level of discretion.
Ability to work quickly, accurately, and efficiently.
Ability to effectively prioritize all tasks.
Follow through and attention to detail.
Strong people interaction skills and professionalism.
A proactive approach to problem-solving with strong decision-making skills.
Ability to work independently and collaboratively with minimal direction.
Candidates will be subject to a background check and confidentiality agreement.

Nice To Haves

1 – 2 years of administrative or Project Management experience preferred.

Responsibilities

Provide general administrative support, such as filing, setting up for meetings, and reordering supplies.
Scheduling and calendar management (internal and external) on behalf of Creative leadership.
Compiling and tracking department expense reports and submitting POs.
Attend meetings, take notes, and follow up on action items to ensure deadlines are met across the creative department.
Facilitate departmental and interdepartmental communications.
Proactively follow up on action items to ensure deadlines are met.
Support with various project management tasks, including running some recurring projects.
Assist in organizing and implementing special projects and events to contribute to a supportive and engaging team culture.
Assist in onboarding employees.

Benefits

Medical, Dental, Vision, Life Insurance Options
Competitive Pay
Paid Vacation and Sick Days
Paid Holidays (13) and Floating Holidays (2)
401(K) with Up to 3% Employer Match
Employee Assistance Program (Free Counseling and Legal Services)
Eligibility for Public Service Student Loan Forgiveness
FREE 24/7 Downtown Parking and Transit Benefits
Continuing Professional Offerings
Complimentary Museum Admission (For Yourself, Family, and Friends)
Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more)
Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
Opportunities to Attend Exhibit Openings, Concerts and Special Events
Employee Engagement Activities and Opportunities
FSA and Dependent Care Options
Dog Friendly Work Environment
Volunteering and Community Engagement Opportunities