Administrative Coordinator, Creative

Country Music Foundation Inc•Nashville, TN

4d•Onsite

About The Position

The Country Music Hall of Fame® and Museum documents and interprets the history of country music. Accredited by the American Alliance of Museums, the museum proudly combines subject expertise, ambitious research, and preservation of an unparalleled collection with expressions of creativity in music, art, and history. The museum collects artifacts that illustrate the evolving history and traditions of country music while providing diverse learning opportunities. The core exhibit follows the story of country music from its folk beginnings through its emergence as a commercial art form. Rotating exhibits examine a broad range of topics, from country classics to ultra-contemporary and emerging artists in American Currents. The museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates Historic RCA Studio B, where Elvis Presley and many others recorded. The Creative Department is responsible for the design and production of all exhibits, advertisements, collateral support materials, web graphics (social media, website, and email) and on-property signage – from concept to delivery. Our overall goal is to perpetuate the mission of the Museum. The Creative Department interacts with nearly all other departments such as Education, Programming, Events, Development, Retail, Ticketed events, and Dining. The Administrative Coordinator will report to the Director of Creative Project Management and be responsible for supporting the Creative Department in all administrative work. This position will also support the Senior Director of Creative with email and calendar management and office organization. They will assist the project management team by running a variety of ongoing creative initiatives that will include the scheduling, execution, and delivery of projects from start to finish. This position requires excellent organizational skills, discretion, superior communication skills, both written and verbal, and the ability to work in a fast-paced environment. Candidates will be subject to a background check and confidentiality agreement.

Requirements

College degree (Associates or Bachelors) in a related field; or equivalent work experience
Proficiency in Microsoft Office, Word, PowerPoint and Excel
Ability to multitask and prioritize
An understanding of deadline-driven assignments
Excellent written, verbal, and interpersonal communication skills

Nice To Haves

1 – 2 years of administrative or Project Management experience preferred
Superior organizational skills
High level of discretion
Ability to work quickly, accurately, and efficiently
Ability to effectively prioritize all tasks
Follow through and attention to detail
Strong people interaction skills and professionalism
A proactive approach to problem-solving with strong decision-making skills
Ability to work independently and collaboratively with minimal direction

Responsibilities

Provide general administrative support, such as filing, setting up for meetings, and reordering supplies
Scheduling and calendar management (internal and external) on behalf of Creative leadership
Compiling and tracking department expense reports and submitting POs
Attend meetings, take notes, and follow up on action items to ensure deadlines are met across the creative department
Facilitate departmental and interdepartmental communications
Proactively follows up on action items to ensure deadlines are met
Support with various project management tasks, including running some recurring projects
Assist in organizing and implementing special projects and events to contribute to a supportive and engaging team culture
Assist in onboarding employees

Benefits

Medical, Dental, Vision, Life Insurance Options
Competitive Pay
Paid Vacation and Sick Days
Paid Holidays (13) and Floating Holidays (2)
401(K) with Up to 3% Employer Match
Employee Assistance Program (Free Counseling and Legal Services)
Eligibility for Public Service Student Loan Forgiveness
FREE 24/7 Downtown Parking and Transit Benefits
Continuing Professional Offerings
Complimentary Museum Admission (For Yourself, Family, and Friends)
Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American History, tours at The Opry and The Ryman Auditorium, and more)
Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
Opportunities to Attend Exhibit Openings, Concerts and Special Events
Employee Engagement Activities and Opportunities
FSA and Dependent Care Options
Dog Friendly Work Environment
Volunteering and Community Engagement Opportunities