Creative Project Coordinator

Piping Rock•Bohemia, NY

About The Position

The Creative Project Coordinator is responsible for managing the flow of creative projects from concept through completion. This role acts as the central point of communication between creative teams, marketing, stakeholders and vendors, ensuring projects are delivered on time and on brand. The ideal candidate is a problem solver, highly organized, detail-oriented, proactive, and thrives in a fast-paced creative environment.

Requirements

Bachelor’s degree in Marketing, Communications, Business, or related field preferred.
2–4 years of project coordination, creative operations, marketing, or agency experience preferred.
Experience working in a creative, marketing, e-commerce, or production environment is highly desirable.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to manage deadlines and shifting priorities under pressure.
Detail-oriented with strong follow-through and problem-solving skills.
Collaborative mindset with the ability to work cross-functionally.
Understanding of creative development and production workflows.
Proficiency with project management tools. Monday.com is ideal.
Familiarity with Adobe Creative Suite and digital asset management systems is a plus.
Strong Microsoft Office and/or Google Workspace skills.
Must be able to successfully clear drug screening processes, which include testing for all illegal substances per Federal Guidelines.

Responsibilities

Coordinate multiple creative projects simultaneously, including print, digital, packaging, video, social media, and marketing campaigns.
Develop and maintain project timelines, schedules and task assignments.
Monitor project progress and proactively identify risks, bottlenecks, or delays.
Ensure all deliverables meet deadlines, brand standards, and stakeholder expectations.
Serve as the liaison between creative teams, marketing, and external vendors.
Schedule and facilitate project meetings, kickoff sessions, and status updates.
Maintain clear and organized communication across all project stakeholders.
Monitor assets for timeliness as they flow through our proofing system, Manage Artworks.
Identify bottlenecks, escalate potential issues before they threaten the success of the project.
Manage creative requests and prioritize workloads based on business needs.
Support process improvements to increase team efficiency and workflow consistency.
Coordinate with printers and production vendors as needed.
Track project invoices, estimates, and production costs when applicable.
Ensure deliverables are prepared correctly for production or publication i.e. file types are correct.