Administrative Coordinator - Clinical Health Services

Fort Bend County • Rosenberg, TX

4d • $23 - $29 • Onsite

About The Position

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!
Performs functions of division office administration and reporting, monitoring fiscal year budget expenditures; Works with Special Project Coordinator for the development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures; Submits and processes fund transfer requests; Ensures compliance with the rules and regulations administered by the grantor.(County and Grant Funds).
Responsible for office supply requests, places orders, reviews and processes invoices: Follows up with vendors.
Completes the necessary steps for the processing of new hires; Generates employee action forms for submission; Oversees and processes P-Card submissions, training and travel requests; Generates IT and Facilities requests for the division.
Responsible for supervising and assigning duties to subordinates; Authorizes leave requests, training coordination. Reviews subordinates’ work hours, time off and adjustment requests, and processes payroll.
Prepares and uploads documents onto OnBase for County Attorney review; Enter documents onto AgendaLink for review and Judges signature; Maintains electronic and hard copy filing system; Answers telephone inquiries or refers questions to the appropriate staff member; Serves as a Notary for the department; Responsible for compiling all necessary information for CHS specific contracts; Coordinates completion and execution of CHS specific contracts with appropriate County departments.
Prepares performance appraisals for subordinates; Monitor eFaxes as needed.
Receives receipts from the Treasure’s Office: Assures that Front Desk staff are trained to review and arranged deposit pick up for all locations as needed; Collects fees; conducts periodic audits at all locations to ensure policies and procedures are being followed regarding the money collection and administrative fees for all programs.
Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Requirements

• High School Diploma/GED.
• 5 years job related experience.
• Good computer and typing skills (minimum 35 WPM).
• Ability to interact and deal effectively with other employees, public, and elected officials.
• Strong organization skills, ability to communicate verbally and in writing.
• Must be able to demonstrate proficiency in Microsoft 365 applications such as Outlook, Excel, PowerPoint, OneDrive, Microsoft Teams, and SharePoint.

Responsibilities

• Performs functions of division office administration and reporting, monitoring fiscal year budget expenditures.
• Works with Special Project Coordinator for the development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures.
• Submits and processes fund transfer requests.
• Ensures compliance with the rules and regulations administered by the grantor (County and Grant Funds).
• Responsible for office supply requests, places orders, reviews and processes invoices.
• Follows up with vendors.
• Completes the necessary steps for the processing of new hires.
• Generates employee action forms for submission.
• Oversees and processes P-Card submissions, training and travel requests.
• Generates IT and Facilities requests for the division.
• Responsible for supervising and assigning duties to subordinates.
• Authorizes leave requests, training coordination.
• Reviews subordinates’ work hours, time off and adjustment requests, and processes payroll.
• Prepares and uploads documents onto OnBase for County Attorney review.
• Enter documents onto AgendaLink for review and Judges signature.
• Maintains electronic and hard copy filing system.
• Answers telephone inquiries or refers questions to the appropriate staff member.
• Serves as a Notary for the department.
• Responsible for compiling all necessary information for CHS specific contracts.
• Coordinates completion and execution of CHS specific contracts with appropriate County departments.
• Prepares performance appraisals for subordinates.
• Monitor eFaxes as needed.
• Receives receipts from the Treasure’s Office.
• Assures that Front Desk staff are trained to review and arranged deposit pick up for all locations as needed.
• Collects fees.
• Conducts periodic audits at all locations to ensure policies and procedures are being followed regarding the money collection and administrative fees for all programs.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Benefits

• All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).
• Full-time employees also enjoy a wide-range of great benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED