Administrative Coordinator - Clinical Health Services
About The Position
Performs functions of division office administration and reporting, monitoring fiscal year budget expenditures; Works with Special Project Coordinator for the development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures; Submits and processes fund transfer requests; Ensures compliance with the rules and regulations administered by the grantor.(County and Grant Funds). Responsible for office supply requests, places orders, reviews and processes invoices: Follows up with vendors. Completes the necessary steps for the processing of new hires; Generates employee action forms for submission; Oversees and processes P-Card submissions, training and travel requests; Generates IT and Facilities requests for the division. Responsible for supervising and assigning duties to subordinates; Authorizes leave requests, training coordination. Reviews subordinates’ work hours, time off and adjustment requests, and processes payroll. Prepares and uploads documents onto OnBase for County Attorney review; Enter documents onto AgendaLink for review and Judges signature; Maintains electronic and hard copy filing system; Answers telephone inquiries or refers questions to the appropriate staff member; Serves as a Notary for the department; Responsible for compiling all necessary information for CHS specific contracts; Coordinates completion and execution of CHS specific contracts with appropriate County departments. Prepares performance appraisals for subordinates; Monitor eFaxes as needed. Receives receipts from the Treasure’s Office: Assures that Front Desk staff are trained to review and arranged deposit pick up for all locations as needed; Collects fees; conducts periodic audits at all locations to ensure policies and procedures are being followed regarding the money collection and administrative fees for all programs. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.
Requirements
- High School Diploma/GED
- 5 years job related experience
- Good computer and typing skills (minimum 35 WPM)
- Ability to interact and deal effectively with other employees, public, and elected officials
- Strong organization skills
- Ability to communicate verbally and in writing
- Proficiency in Microsoft 365 applications such as Outlook, Excel, PowerPoint, OneDrive, Microsoft Teams, and SharePoint
Responsibilities
- Monitoring fiscal year budget expenditures
- Development and adjustment of associated budgets
- Coordination of budgeted funds
- Screening and processing requests for expenditures
- Submitting and processing fund transfer requests
- Ensuring compliance with grantor rules and regulations
- Office supply requests, ordering, and invoice processing
- Following up with vendors
- Processing new hires
- Generating employee action forms
- Overseeing and processing P-Card submissions, training, and travel requests
- Generating IT and Facilities requests for the division
- Supervising and assigning duties to subordinates
- Authorizing leave requests
- Training coordination
- Reviewing subordinates’ work hours, time off, and adjustment requests
- Processing payroll
- Preparing and uploading documents onto OnBase for County Attorney review
- Entering documents onto AgendaLink for review and Judges signature
- Maintaining electronic and hard copy filing systems
- Answering telephone inquiries or referring questions to appropriate staff
- Serving as a Notary for the department
- Compiling information for CHS specific contracts
- Coordinating completion and execution of CHS specific contracts
- Preparing performance appraisals for subordinates
- Monitoring eFaxes
- Receiving receipts from the Treasure’s Office
- Ensuring Front Desk staff are trained to review and arrange deposit pick up
- Collecting fees
- Conducting periodic audits at all locations regarding money collection and administrative fees
- Participating in emergency management activities during a local state of disaster
Benefits
- Members of the Texas County District Retirement System (TCDRS)
- Wide range of great benefits for full-time employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
