Coordinator, Administrative Services

Florida Atlantic University•Boca Raton, FL

1d•$45,000 - $45,000•Onsite

About The Position

Florida Atlantic University’s Division of Student Affairs is seeking a highly organized, detail-oriented, and collaborative Coordinator of Administrative Services for Student Health Services in Boca Raton, Florida. The position coordinates communications and outreach, supports Executive Committee activities and organizational initiatives, and maintains provider credentialing and compliance documentation. The role coordinates strategic communications and outreach, including planning and staffing events, setting and tracking priorities, preparing reports, and working with Student Affairs Communications and Marketing on communications about Student Health Services. It also supports the Student Health Advisory Council on FAU-sponsored projects. The Coordinator supports Executive Committee meetings and projects, including agendas, minutes, benchmarking, surveys, research, training, presentations, and follow-up. Additional administrative support includes assessment and quality-improvement initiatives, staff events and recognition, accreditation preparation, policy and procedure tracking, newsletters, and other organizational tracking. The position manages provider credentialing monitoring and renewal records to help ensure medical staff meet federal and state requirements. Documentation includes licensure, education, DEA certification, board certification, Florida clinician credentialing documents, liability insurance history, continuing education, and NPI numbers. The Coordinator also works with staff overseeing the CAQH/DataSpring portal and performs other job-related duties as assigned. Work hours are Monday through Friday, 8 a.m. to 5 p.m.; some nights and weekends are required.

Requirements

Master’s degree from an accredited institution in an appropriate area of specialization; or a bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.
Submit a resume and cover letter.
Final candidate must provide official, sealed transcripts and an original NACES evaluation, if applicable, from the educational institution to Human Resources before starting employment.
Selected candidates must successfully complete and pass required pre-employment screenings.

Responsibilities

Coordinate outreach strategies to advance Student Health Services’ mission, goals, and objectives.
Set and track administrative and programmatic priorities for communications, outreach events, and related initiatives.
Plan, coordinate, and staff outreach events and initiatives; participate in institutional, divisional, and department-wide events as required.
Develop program-specific reports as assigned or requested.
Work with the Student Health Advisory Council on FAU-sponsored projects.
Coordinate ongoing, recurring, and one-time communications with Student Affairs Communications and Marketing, including announcements about program and service changes and information appearing online and in campus-partner publications.
Support Executive Committee meetings and projects, including preparing agendas and minutes and assisting with benchmarking, surveys, research, training, and presentations.
Support Student Health Services assessment, patient satisfaction, and quality-improvement initiatives.
Follow up on Executive Committee meetings and projects, including preparation for subsequent meetings.
Provide administrative support for initiatives, including maintaining the emergency phone list; staff recognition, development, and events; accreditation preparation; policy and procedure tracking; newsletters; and other administrative tracking and support.
Manage the credentialing monitoring system to ensure medical staff licensure and credentialing requirements are current.
Maintain credentialing records for licensure, education, DEA certification, board certification, Florida clinician credentialing documents, liability insurance history, continuing education, and NPI numbers.
Maintain logs and renewal dates for clinic certifications, licenses, and related renewals.
Collaborate with Student Health Services staff overseeing the CAQH/DataSpring portal to maintain provider credentialing documentation.
Perform other job-related duties as assigned.

Benefits

Medical insurance, including PPO/HMO plans.
Dental insurance.
Vision insurance.
Life insurance.
Flexible Spending plans.
Employee Assistance Program.
State retirement options, including tax-deferred annuities and Roth 403(b) plans.
Public Service Loan Forgiveness program for state employees.
Sick Leave Pool Program.
Paid vacation and sick leave for eligible employees.
One personal day and nine paid holidays.
Paid winter break at the President’s discretion.
Paid Community Engagement Volunteer Service Day.
Employee Educational Scholarship Program tuition assistance for eligible staff and faculty after six months of full-time employment; eligibility rules apply, and the program may extend to spouses and dependent children for in-unit faculty.