Administrative Coordinator 4

State of Louisiana • Columbia, LA

2d • Onsite

About The Position

NORTHEAST DELTA HUMAN SERVICES AUTHORITY MISSION: Serve as a catalyst for individuals with mental health, developmental disabilities, and addictive disorders to help them realize their full human potential by offering quality, excellent care with greater accessibility. Northeast Delta Human Services Authority is seeking an Administrative Coordinator 4 to work as part of an Integrated Care Treatment Team to provide quality care and reduce the stigma related to receiving Behavioral Health Services and/or treatment. The incumbent independently performs duties that require broad knowledge across several clerical fields to assist the administrative team with all assigned duties. An ideal candidate will possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Responsibilities

• Establish fees for new consumers according to agency guidelines; enter information related to income, benefits, and dependents.
• Provide consumers with information related to insurance benefit out-of-pocket costs; reassess and update fees when necessary; and obtain information and proof of verification to update charts, maintain necessary information for the establishment of fees as needed.
• Verify and document Medicare, Medicaid, and other coverages; scan copies of insurance cards into the electronic record.
• Make daily deposits and submit the Daily Check/Cash Logs according to agency guidelines; maintain all supporting documentation for audit purposes.
• Inventory supplies, initiate orders, verify receipt of goods, and submit invoices to purchasing for payment.
• Independently compose letters and emails to answer routine correspondence, screen mail and telephone calls, assist with scheduling appointments, and complete phone calls related to upcoming appointments.
• Ensure all consumer records are current, filing reports/evaluations, lab slips, correspondence, discharge summaries, etc., using LDH confidentiality/ disclosure of consumer’s records, disposal of records, etc.
• Assist consumers with completing the Medicaid application process, maintain and submit state vehicle logs and voter registration documentation.
• Manage payroll documentation for all employees at the designated clinic; submit required logs and reports as indicated by their respective deadlines; assist the Property Control Manager with maintaining inventory of all movable property; conduct and certify annual property inventory.
• Act as clinic safety officer; inspect buildings regularly for safety hazards, conduct safety meetings, conduct fire and tornado drills, and attend regional safety meetings and participate in Risk Management training.

Benefits

• NEDHSA is a designated approved National Health Service Corps (NHSC) site. Clinicians who work at NHSC-approved sites are eligible to apply to the NHSC Loan Repayment Program to pay off student loans.
• 2-year Full-Time Clinical Practice: NHSC will pay up to $50,000 for an initial 2 years of full-time clinical practice to clinicians. (Full-time clinical practice is defined as no less than 40 hours per week, for a minimum of 45 weeks per year.)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed