Administrative Coordinator 4 (Fiscal)

State of Louisiana•Baton Rouge, LA

1d•Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join our team and play an integral part in the fulfillment of the Disability Determinations Services (DDS). This position performs highly complex, specialized fiscal duties for the Louisiana DDS, which requires independent judgment and individual discretion to support the accurate obligations of annual payments for medical evidence records (MER) and consultative examination (CE) costs. If you enjoy problem-solving and making a meaningful impact, we encourage you to apply. An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Acting Decisively: The ability to make timely, confident decisions using sound reason. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Researches, enters, updates, and maintains accurate MER vendor contact and tax identification information in DCPS.
Contacts vendor personnel to secure updated information and W-9s.
Inactivates vendors in DCPS as needed.
Consolidates duplicate vendor entries to ensure accuracy when evidence is requested by disability analysis.
Verifies and authorizes payment of MER and CE invoices.
Confirms MER and CE reports have been received by reviewing disability case information in the DCPS system.
Resolves issues and discrepancies related to outstanding/incomplete MER and CE reports to authorize or cancel payments.
Reviews reports to identify payment errors and initiate resolution process.
Facilitates reimbursement and reissuing of DDS funds to resolve MER vendor payment errors.
Responds to inquiries from disability analysts, Administrative Law Judges, and doctors related to a wide variety of fiscal issues.