Administrative Coordinator 4

State of Louisiana•Baton Rouge, LA

13h

About The Position

The Division of Administration/Office of State Buildings has a vacancy for an Administrative Coordinator 4. This position is responsible for work control and payroll for the Office of State Buildings, which manages the maintenance of state office buildings across Louisiana. The ideal candidate will demonstrate competencies in accepting direction, accountability, following policies and procedures, and managing resources. The Division of Administration oversees various functions including capital construction, grants, budget development, technology services, purchasing and contracting, and disaster recovery funds.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

Receives and evaluates maintenance request notifications for building maintenance via LaGov (ECC), e-mail, or phone for all buildings under DOA jurisdiction.
Creates notifications and orders to send to the proper craft(s).
Evaluates and sends project notifications to the Administrative Program Manager.
Sends Administrative Program Manager/Director Building Coordinator information for LaGov security changes.
Maintains payroll records for Time and Attendance for the Office of State Buildings employees.
Enters regular on-call duty for varied periods of time, on a weekly basis.
Reconciles reports and audits time sheets to ensure accuracy.
Processes Prior Pay Period Adjustments (PPA) on an as needed basis.
Complies with the Fair Labor Standards Act, Civil Service Rules on overtime, and DOA Policy relative to payroll issues.
Organizes and maintains Payroll and Facilities Maintenance Records.
Follows OSB’s Records Retention Schedule to identify outdated Payroll and Facilities Maintenance Records.
Prepares a list of outdated records to be given to the Administrative Program Director to request Authority to Dispose of Records.
Disposes of records using a method approved by the Louisiana State Archives.
Performs other duties assigned by the Administrative Program Manager or higher authority.