Administrative Coordinator 3

State of Louisiana•Baton Rouge, LA

12h

About The Position

The Division of Administration/Louisiana Property Assistance Agency has a vacancy. This job title has an assigned pay grade of AS-609. Louisiana Property Assistance Agency (LPAA) has been designated by the Commissioner of Administration as property and fleet management for the control and disposition of all state moveable property and fleet management for the State of Louisiana. AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: Accepting Direction : The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability : The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures : The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. T hinking Critically : The ability to analyze information objectively, identify connections across sources, and form logical, wellsupported conclusions. The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following: Overseeing the state’s capital construction program Working to provide state and federal grants for community development Development of the state budget Providing technology services Giving agencies guidance in the state purchasing and contracting process as they seek goods and services Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Requirements

Two years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction
Demonstrating Accountability
Following Policies and Procedures
Thinking Critically

Responsibilities

Finalize all sales by generating and processing counter sale invoices in AMP for 1st, 2nd, and 3rd preference buyers, online auction sales, property tag requests, and decals for fleet vehicles.
Mail all counter sale invoices to preference buyers, state agencies requesting property tags, and state fleet decals within two days of purchase.
Retrieves vehicle titles and condition reports for each vehicle.
Checks customers into the warehouse by verifying that they are approved preference buyers of LPAA, verifies and makes a copy of identification, and issues the appropriate visitor badge.
Maintains a daily log and a three-month file on purchase authorizations from customers.
Maintains daily sign-in warehouse visitor log.
Receive and process the Reimbursement for Personally Owned Vehicle report (MV-7) from all state agencies and input the data into the Mileage Report database.
Assists the primary administrative coordinator in receiving checks delivered to the agency.
Assists the primary auction coordinator with facilitating online auction duties. Including, but not limited to, downloading bills of sale from the GovDeals website, processing and emailing bills of sale to auction customers, and scheduling auction pick-ups.
Serves as a customer service rep to facilitate the online auction by providing updates and information to auction customers as requested.
Files agency correspondence, transfers (interagency, inventory adjustments, vehicle trade-ins, and scrap/dismantle for parts), MV2 forms, invoices, and all other necessary documents.
Other duties as assigned by the supervisor.