Administrative Coordinator 3

State of Louisiana•Crowley, LA

13h•Onsite

About The Position

Join a dynamic public health team where your skills keep essential services running smoothly! In this specialized role at the Parish Health Unit within the Louisiana Office of Public Health, you’ll be at the center of delivering vital programs such as Immunizations, WIC, Tuberculosis, Reproductive Health, Vital Records, and more. Working in a fast-paced, multi-functional environment, you’ll interact directly with patients, manage electronic health records, coordinate services, and support multiple public health programs that strengthen community health. If you thrive in a collaborative setting, enjoy variety in your day, and want to play an important role in helping communities access critical health services, this is the opportunity for you—apply today! An ideal candidate should possess the following competencies: Accepting Direction, Demonstrating Accountability, Following Policies and Procedures, Acting with Ethics and Integrity, Adapting to Change, Communicating Effectively, Developing Performance, Displaying Professionalism.

Requirements

Two years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Screens applicants according to eligibility criteria including but not limited to financial status, residence, age, etc., while maintaining strictest confidentiality.
Assesses clients for billable services according to agency fee policies and income guidelines based on previously verified data.
Interprets fee schedules and applies appropriate charges based on each service provided.
Provides accurate explanation to client of fees due.
Collects fees utilizing EHR, LEERS & CARS.
Follows security procedures for monies collected and placed in a secured, locked area.
Interprets Certifying Professional Authority (CPA) food instrument prescriptions.
Enters data into LAWIN to obtain proper WIC food instruments, schedule next appointment and provide to client upon verifications of identity.
Researches all systems for patients ID information to avoid record duplications.
Initiates or retrieves patient records.
Data must be secured during personal interviews with clients and from various other sources-office files, hospitals, other PHUs , state agencies, contract agencies, private providers and schools both in-state and out of state.
Must have current knowledge of all programs in order to accurately and efficiently compile the proper forms for any given client/appointment/program.
Reviews records for accuracy in the EHR system by running end of day reports.
Maintains appointment systems, files, and supplies.
Serves as Deputy Registrar of Vital Records to the local Vital Records Registrar, Time Administrator, purchaser, property coordinator, supply inventory and any other administrative duty as needed.