Administrative Coordinator 3

State of Louisiana • Baton Rouge, LA

4d • Onsite

About The Position

This vacancy is located in Baton Rouge- State Office Building. At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. Join Our Team at DCFS : Administrative Coordinator 3 (Child Support Enforcement) The position will assist with maintaining the bankruptcy notices log and ensuring bankruptcy-related correspondence is electronically routed to the appropriate field office, caseworker, manager, and attorney supervisor for timely review and action. This includes monitoring correspondence received, documenting the receipt and routing of notices, and helping ensure that bankruptcy information is directed to the appropriate staff without unnecessary delays.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, wellsupported conclusions.
• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

• Serves as the primary point of contact with full responsibility for processing all incoming bankruptcy notifications from the Eastern District of Louisiana.
• Documents and logs in checks received and ensure checks, check log, and copies are hand delivered to appropriate financial staff for processing according to office procedures.
• Process W-9's (Request for Tax Id) request via email, fax or mail upon receipt.
• Verifying the requestors' information and authorization to receive the information.
• Copying, retaining and logging bankruptcy payments (checks) to forward to the Financial Unit for processing.
• Primarily responsible for drafting agency response to all consumer reporting requests and sending correspondence to the client with a copy of Financial Summary from LASES.
• Uses knowledge of procedures and office structure in order to ensure that important court documents, office documents and case record material reach appropriate staff timely to comply with mandated time frames.

Benefits

• Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for.
• DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed