Administrative Coordinator 3

State of Louisiana•New Orleans, LA

1d•Onsite

About The Position

The Office of Juvenile Justice is seeking a detail-oriented and dependable Administrative Coordinator 3 to provide essential clerical and program support to the Regional Office. This role supports daily operations through effective communication, accurate documentation, and strong coordination with agency departments, contracted providers, and community partners. This role is ideal for someone who excels in multitasking, communication, and maintaining smooth administrative operations that support the mission of the Regional Office. AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES: Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally. Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures. Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs. Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly. Adapting to Change: Adjusts quickly and stays effective during change.

Requirements

Two years of experience in administrative services.
Possess a valid Louisiana Driver's License.
Clear a background check.
Must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).
Authorization for the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA).

Nice To Haves

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Assist with client support, scheduling, mail processing, and administrative communication while maintaining accurate payroll and timekeeping records, managing office supplies, and supporting managers with calendars, travel, and reporting needs.
Perform essential clerical and program support duties, including multi-line phone coverage, mail processing, scheduling, and client assistance for the Regional Office.
Serve as a liaison between agency departments, contracted providers, vendors, and community partners; prepare and route referral packets and transfer case records.
Reconcile monthly invoices from contracted providers, track service usage, and enter data into automated systems.
Coordinate payroll and timekeeping for regional staff, including leave tracking, FMLA, overtime, and attendance accuracy.
Manage purchasing requisitions, maintain office supply inventory, and conduct equipment/supply counts.
Support managers with calendars, travel arrangements, report preparation, and administrative tasks; oversee closed-file maintenance and annual purging.
Compile information from multiple sources to prepare specialized reports and complete additional duties assigned by the District Manager or Administrative Coordinator 4.