Administrative Consultant II, Human Resources

Sutter Health•Sacramento, CA

1d•Onsite

About The Position

This role plays a key part in developing and implementing strategic initiatives, requiring a hands-on approach to managing results and resolving highly sensitive issues. The Administrative Consultant II ensures resources are available to support leadership and facilitate the resolution of strategic projects within Sutter Health. The position provides high-level, specialized, and often confidential administrative support to executive leadership, operating independently on complex assignments. It demands sound judgment and in-depth knowledge of organizational policies and procedures to handle critical inquiries and develop creative solutions. Responsibilities also include overseeing projects, driving high-level strategic initiatives, and contributing to department goals and objectives. This is an onsite role, requiring the incumbent to live within a commutable distance to the office for work and meetings.

Requirements

Equivalent experience will be accepted in lieu of the required degree or diploma.
Bachelor's degree in Business Administration, Healthcare Management or related field.
5 years recent relevant experience.
Ability to build and establish effective working partnership with employees, peers and/or leaders to achieve program objectives.
Proven experience providing high-level administrative support to senior executives.
Demonstrates a commitment to Sutter Health's mission, vision, and values.
Organizational skills and the proven ability to manage multiple tasks and deadlines simultaneously.
Effective communication skills are essential, with an emphasis on writing.
Motivated and resourceful self-starter with the ability to anticipate needs, meet deadlines, and solve problems creatively, both independently and in team settings.
Adaptability to interact with various types of visitors with poise and self-confidence.
Desire and ability to work independently and autonomously.
Proficient in MS Office Suite.

Responsibilities

Play a key role in the development and implementation of strategic initiatives.
Manage and achieve key results, while maintaining a focus on resolving highly sensitive issues.
Ensure necessary resources are available to provide leadership support and facilitate the resolution of strategic and sensitive issues or projects within Sutter Health.
Provide high-level, specialized support to executive leadership, working independently on a variety of complex and often confidential assignments.
Exercise sound judgment and apply in-depth knowledge of organizational policies, procedures, and administrative infrastructure.
Handle a broad range of critical inquiries and issues, utilizing creativity and originality to develop effective solutions for unique or recurring challenges.
Oversee and manage projects.
Conceptualize, develop, drive high-level strategic initiatives, and achieve the expected results.
Participate in the development and implementation of department goals and objectives.
Provide comprehensive administrative support to senior leaders (VP, CMO, CEO, SVP, and above), including managing multiple, complex schedules.
Take initiative and make decisions on behalf of the executive.
Assist with executive-level tasks, such as preparing reports, coordinating with other executives, and representing executives in communications.
Coordinate travel arrangements, manage expense reports, and handle expense coding.
Coordinate strategic projects that align with the organization’s long-term goals.
Assist in the development and management of project budgets, timelines, and resources to ensure successful execution.
Ensure that all tasks and initiatives align with organizational objectives and priorities.
Assist in the preparation of comprehensive executive-level reports that provide insights and recommendations.
Coordinate effectively with other executives to ensure alignment on key objectives and projects.
Serve as the executive's representative in various communications, acting as a liaison with stakeholders and ensuring that the executive's message is articulated with clarity and comprehensibility.
May support the fiduciary board of directors and/or committees of the board.
May coordinate and arrange meetings, including scheduling, preparing materials, and taking minutes.
May provide ongoing support to board members and senior leadership in an advisory capacity.
Ensure efficient and effective communication across multiple departments, with stakeholders, and at various levels within the organization.
Engage with high-level stakeholders, including physicians, senior leadership, and external partners.
Assist in the preparation and management of high-stakes meetings, ensuring all logistical and strategic needs are met.
Coordinate and support company-wide events.
Be the first point of contact for internal and external office parties/tours (depending upon location).
Oversee the work of all office employees to ensure they work productively and meet deadlines and company standards.
Answer telephone calls and emails from customers and clients and direct them to relevant staff.
Monitor office supplies and order new stationery, furniture, appliances and electronics.
Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
Report office progress to senior management and work with them to improve office operations and procedures.
Assist in scheduling interviews and hosting high-level candidates for various leaders within the organization.
Coordinate logistics for onsite candidate visits and ensure smooth interactions.
Coordinate preparation of internal and external reports through gathering, analyzing, and summarizing program data and information.
Work on overall program /project planning.
Provide support to the departments by gathering and analyzing data for quality improvement efforts.
Prepare presentation materials/reports.
Assist in the planning and coordination of activities for designated program(s)/offices to ensure that goals and objectives are accomplished within pre-established parameters.
Manage day-to-day operations, ensuring delivery of high-quality results/services.
Assist in the development and implementation of policies, standard work, processes and workflows to ensure effective and efficient operations.
Evaluate existing office practices and program effectiveness; provide recommendations and assist in the coordination of the improvement efforts.
Serve as a resource to the organization, providing direction for issue/problem resolution and responding timely to escalated issues.
Provide in-service training upon request in areas of expertise.