Administrative Concierge
Gates Ventures•Kirkland, WA
•Onsite
About The Position
The Administrative Concierge is the heartbeat of our office experience. This role ensures the workplace runs smoothly while delivering a high standard of hospitality to employees and guests alike. The ideal candidate is organized, service-driven, and proactive; someone who takes pride in the details and creates an environment where people feel genuinely welcomed.
Requirements
- 2–5+ years in office support, hospitality, workplace services, or a related field
- Experience in a fast-paced, service-oriented environment
- Proactive and detail-oriented, with a strong ability to anticipate needs and take initiative
- Strong interpersonal and communication skills; professional, approachable, and responsive
- Able to manage multiple tasks simultaneously while maintaining consistency and quality throughout the day
- Dependable and self-directed; follows through without needing to be reminded
- Basic proficiency in Microsoft Office (Outlook, Word, Excel) and comfort with workplace tools and systems
- Ability to pass a detailed background check
Responsibilities
- Welcome and escort guests to meeting spaces, ensuring a seamless and professional arrival experience
- Serve as the primary point of contact for visitors throughout their time in the office
- Manage meeting room flow; reset, clean, and restock spaces between meetings
- Support meeting logistics including light setup and cleanup for gatherings of all sizes
- Partner with administrative staff to ensure a smooth meeting experience end to end
- Keep all kitchens across office spaces fully stocked, clean, and organized daily
- Maintain storage areas and stockrooms in an orderly and accessible state
- Conduct routine grocery runs and restocking as needed
- Assist with lunch setup and cleanup for employee meals and catered meetings
- Manage all mail and packages, including labeling and courier coordination
- Respond to day-to-day office needs with a proactive, solutions-oriented mindset
- Adapt fluidly to shifting priorities and support additional needs as they arise
Benefits
- medical, dental, vision, life, and disability insurance
- 401(k) program with employer match
- generous paid time off for vacation, sick leave, and holidays
- discretionary annual bonus
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
