Administrative & Communications Assistant

University Health Partners of Hawaii•Honolulu, HI

2d•Onsite

About The Position

The Administrative & Communications Assistant is expected to perform a wide variety of duties. These duties may involve routine standard assignments and non-standard assignments. This may require integrating different and unrelated processes and procedures to achieve a desired outcome. The Administrative & Communications Assistant is expected to work independently and with a high degree of competence under the supervision and guidance of the HK Business Operations Manager. The position will collaborate with and may receive direction from the Marketing Manager of the University of Hawaii at Manoa School of Nursing & Dental Hygiene (SONDH).

Requirements

Associate’s degree or equivalent certification in Business Administration, Education, Communications, or a related field, OR an equivalent combination of education and relevant professional experience, which includes previous supervisory experience.
Three years of professional experience with responsibilities in administration operations, outreach coordination, communications, marketing, project management or equivalent education/training or experience.
Experience demonstrating: Procuring services, processing payments, and organizing items.
Experience demonstrating: Planning and execution of day-of logistical coordination for events.
Experience demonstrating: Formatting and typesetting documents and reports, basic understanding of photography and file formats, and setting up documents for printing at professional printers.
Experience demonstrating: Supporting multiple individuals within the leadership team while managing ongoing routine projects and responsibilities.
Working knowledge of Google Suite including Sites, Drive, Docs, Sheets, Slides, and Forms.
Experience editing templated collateral materials using Canva, Piktochart or other similar software.
Ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparing reports and other materials.
Ability to establish and maintain effective working relationships with organizations, groups, team leaders and members, vendors, and individuals.
Excellent written and verbal communication skills.
Ability to operate a personal computer and word processing software such as Microsoft Suite, including but not limited to Word, Excel, PowerPoint, Publisher, etc.
Basics understanding of social media and experience using various social media platforms.
Ability to use Dropbox or other similar online storage services to file documents with an understanding of file naming conventions and best practices of organizing online documents for a medium-size organization.

Responsibilities

Perform a wide variety of duties, including routine and non-standard assignments.
Integrate different and unrelated processes and procedures to achieve desired outcomes.
Work independently with a high degree of competence.
Collaborate with and may receive direction from the Marketing Manager of the University of Hawaii at Manoa School of Nursing & Dental Hygiene (SONDH).
Procure services, process payments, and organize items.
Plan and execute day-of logistical coordination for events.
Format and typeset documents and reports.
Support multiple individuals within the leadership team while managing ongoing routine projects and responsibilities.
Edit templated collateral materials using Canva, Piktochart or other similar software.
Interpret and present information and ideas clearly and accurately in writing, verbally, and by preparing reports and other materials.
Establish and maintain effective working relationships with organizations, groups, team leaders and members, vendors, and individuals.
Communicate effectively with staff, between departments, and with clients and contractors.
Use Dropbox or other similar online storage services to file documents with an understanding of file naming conventions and best practices of organizing online documents for a medium-size organization.